(Maternity Cover) – EXECUTIVE PERSONAL ASSISTANT: CEO
DETAILS
| Closing Date | 2020/08/31 |
| Reference Number | ACK200817-6 |
| Job Title | (Maternity Cover) – EXECUTIVE PERSONAL ASSISTANT: CEO |
| Department | Management |
| Brand | Ackermans |
| Reporting To Position | Director |
| Job Type Classification | Contract |
| Number of Positions | 1 |
| Location – Town / City | Cape Town |
| Location – Province | Western Cape |
| Location – Country | South Africa |
| Job Advert | Ackermans is looking for a Personal Assistant for their CEO based at their Head office in Kuilsriver. We are looking for a resilient and efficient individual, with a high energy level and a compelling sense of urgency, to provide key administrative/office support to the CEO. Our ideal candidate will be highly organized, able to multi-task and effectively manage, organise and influence stakeholders internally and externally at all levels. |
| Qualifications | • A Matric certificate or equivalent qualification • A relevant qualification e.g. secretarial/ personal assistant/ office administration would be beneficial |
| Knowledge, Skills and Experience | WE ARE LOOKING FOR AN INDIVIDUAL WHO: • has good coordinating skills • Is Proactive and able to work independently • Is able to plan ahead and spot potential areas where help may be needed • has basic numerical skills, together with the ability to complete numerical reports/budgets accurately (as and when required) • is able to present themselves and the company in a professional manner • Is able to act as the main contact point for all matters relating to the Director. • has a strong service orientation • has excellent relationship-building and networking skills • is able to communicate effectively at all levels both within, as well as outside the company • is able to remain flexible, function under pressure and maintain a positive attitude and work performance in a variety of circumstances • has excellent time management, planning and organizing skills • has a strong “sense of urgency” with regards to everything they do • is accurate, pays attention to detail and is reliable in meeting set deadlines • is able to consistently deal with telephone calls, requests and interruptions with the highest degree of efficiency and professionalism • is able to manage confidential information with utmost discretion • is able to be innovative and show initiative Experience Required: • Excellent verbal and written communication skills (English) • Sound knowledge and experience in managing an Executive’s diary is an important requirement • A minimum of 5 years previous experience in a similar role • Proficiency in all the latest Microsoft packages (Word, Excel, PowerPoint & Outlook) |
| Key Responsibilities | • Managing calendars/diary including the annual company calendar. • Providing a confidential and comprehensive administrative/office support service • Dealing with and responding to correspondence and telephonic queries • Taking and distributing minutes and monitoring progress feedback. • Effectively executing financial administration and the services function through budget set up and expense control. • Organizing functions/meetings and appointments etc. • Compiling and distributing reports and/or presentations. • Timeous and effective organization of travel, local and international. • Filing and record keeping |