DEPARTMENT OF TRADITIONAL AFFAIRS ADMINISTRATIVE ASSISTANT REF NO: 2021/11
DEPARTMENT OF TRADITIONAL AFFAIRS is looking for candidates who an interest and good communication to work as the administrative assistant in the directorate of Research & Information Management in CENTRE: Pretoria. The successful candidate will get paid a salary of R208 584 per annum.
REQUIREMENTS
A Grade 12 Certificate or equivalent qualification with appropriate experience in office management and administration. A post-Matric qualification will serve as an added advantage. Core competencies: Client orientation and customer focus. Communication. Honesty and integrity. Planning and organizing. Telephone etiquette. Computer literacy. Technical Competencies: Office management and administration, secretarial functions and general administration.
DUTIES
The successful candidate will perform the following duties: Develop and manage an efficient filing system and flow of documents in the Chief Directorate: Receive and distribute documents. Record documents in the appropriate registers. File and manage the paperwork of the unit. Establish effective document tracking systems. Provide secretarial support services: Coordinate and prepare documentation for meetings/ workshops. Compile minutes/ reports.
Draft memorandum and any other correspondence. Manage the diary of the supervisor: Arrange appointments and record events in the diary. Promote effective diary coordination in an electronic or at least on a manual system.
Provide administrative support services: Arrange logistics and related activities for travel, meetings, workshops, and conferences. Manage the telephone and communication systems in the office. Purchase and order stationery and equipment. Manage inventory and equipment within the unit. Make copies, fax and email document.
HOW TO APPLY
APPLICATIONS: may be posted to Human Resource Management, Department of Traditional Affairs, Private Bag X 22 Arcadia 0083 or Hand deliver to 509 Pretorius Street, Arcadia, 2nd Floor Pencardia 1 Building/e-mailed to DTARecruitment@cogta.gov.za
FOR ATTENTION : Director: Human Resource Management
CLOSING DATE: 23 September 2021
NOTE: The successful candidate’s appointment will be subject to a security clearance process and the verification of educational qualification certificates. Applications must quote the relevant reference number and must be completed on the NEW Z83 form obtainable from any Public Service department and signed when submitted. From 1 January 2021 should an application be received using the incorrect application for employment (Z83), the application will not be considered. All applications must be accompanied by a comprehensive CV, copies of qualifications, Identity document and driver’s license. Such copies need not be certified.
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