DEPARTMENT OF HIGHER EDUCATION AND TRAINING: REGISTRY CLERK

DEPARTMENT OF HIGHER EDUCATION AND TRAINING

(Central Johannesburg TVET College)
OTHER POSTS

POST 13/20 : REGISTRY CLERK REF NO: RC/CO/32/2023
SALARY : R181 599 per annum (Level 05), plus benefits
CENTRE : Central Office

REQUIREMENTS : Standard 10/ Grade 12 or equivalent. A recognised 3-year National Diploma/
Degree or equivalent qualification will be advantageous. 1-2 years’ relevant
working experiences in registry.

Knowledge of registry duties, practices. Ability to capture data and operate computer. Knowledge and understating of legislative framework governing the Public Services.

Knowledge of storage and retrieval procedures in terms of the working environment. Understanding of the work in registry. Knowledge of disposal procedure, Skills required –Reading, Self-discipline, Planning and organizing. Good verbal and written communication. Computer Literacy. Flexibility and Teamwork.

DUTIES : Provide registry counter services. Handle incoming and outgoing correspondence. Render an effective filing and record management service. Operate office machines in relation to the registry function. Process documents for archiving and/ disposal. Sort, register and dispatch. Open GPW mail and
record in registers where prescribed.

Distribute mail as per procedures. Returning undelivered mail. Open and close files according to record
classification system and/or applicable register. Documents issued as per procedure. File/store, trace (manually) and retrieval of documents and files. Complete indexing for all files. Open and maintain registered post registers. Open and maintain remittance register for all moved post.

Attend to clients. Creating and maintaining a records management system. Performing data
entry tasks. Updating existing records. Maintaining college archives.

ENQUIRIES : Mr. B Khakhu Tel No: 011351 6000
APPLICATIONS : Applications must be submitted using the following link:
https://forms.gle/fquktPAAR24saXFU6 accessible in the Central Johannesburg TVET College website.

NOTE : All applications must be submitted on the most recently approved Z83 Application Form (dated 1 January 2021) obtainable from the DPSA Website or any Public Service department website. The Z83 Application Form must indicate a) the relevant reference number, b) name of the post, c) be fully completed and duly signed.

The Z83 Application Form must be accompanied by detailed recently updated CV with three (3) references (provide their contact number and email addresses). Copies of all qualifications, including academic records/transcripts, Driver’s License and ID document will be requested from shortlisted applicants.

These documents must be on a PDF format. The communication from HR Department regarding the requirements for certified documents will be limited to shortlisted candidates. Incomplete applications or
applications received after the closing date will not be considered.

A complete set of application documents should be submitted separately for every post you
wish to apply for. Failure to submit the requested documents will result in your
application not being considered. It is the applicant’s responsibility to have
foreign qualifications evaluated by the South African Qualifications Authority
(SAQA) and to provide proof of such evaluation if they are shortlisted.

No faxed, posted or hand delivered applications will be considered. The college reserves
the right to withdraw the posts at any time. Communication will only be entered
into with the shortlisted and successful candidates. All shortlisted candidates
may be subjected to personnel suitability checks (criminal records, citizenship
and qualification verification).

The suitable candidates will be required to annually disclose their financial interest, declare any conflict or perceived conflict of interest, to disclose a membership of board and Directorship that
may be associated with. People with disabilities are encouraged to apply.

All applicants must consider their applications to be unsuccessful if not contacted
within 60 days after the closing date. – The Central Johannesburg TVET
College is an equal opportunity employer. All applications must reach the
College on or before the closing date.

CLOSING DATE : 05 May 2023