ADMINISTRATIVE ASSISTANT

REF NO: 2023/17

Chief Directorate: Office of the Director-General

SALARY : R202 584 per annum

CENTRE : Pretoria

REQUIREMENTS : A Grade 12 Certificate or equivalent qualification with appropriate experience

in office management and administration. A post-Matric qualification will serve

as an added advantage. Core competencies: Client orientation and customer

focus. Communication. Honesty and intergrity. Planning and organizing.

Telephone etiquette. Computer literacy. Technical Competencies: Office

management and administration, secretarial functions and general

administration.

DUTIES : The successful candidate will perform the following duties: Develop and

manage an efficient filing system and flow of documents for line functions in

the Office of the Director-General Chief Directorate: Receive and distribute

documents. Record documents in the appropriate various line functions

registers. File and manage the paperwork of line functions in the ODG.

Establish effective document tracking systems. Provide secretarial support

services for line functions in the Office of the Director-General Chief

Directorate: Co-ordinate and prepare documentation for meetings/ workshops.

Compile minutes/ reports. Draft memoranda and any other correspondence.

Manage diaries of heads of Directorates: Arrange appointments and record

events in the diary.

Promote effective diary co-ordination in an electronic or at

least on a manual system. Provide administrative support services: Arrange

logistics and related activities for travel, meetings, workshops and conferences.

Purchase and order stationery and equipment. Manage inventory and

equipment line functions in the Office of Director-General Chief Directorate.

Make copies, fax and email documents as required.

ENQUIRIES : Mr J Mashishi Tel No: 012 334 4802

APPLICATIONS : Applications may be posted to: Human Resource Management, Department of

Traditional Affairs,

Private Bag X22,

Arcadia,

0083

or Hand deliver to:

509 Pretorius Street,

Arcadia, 2nd Floor; Pencardia 1 Building.

FORT ATTENTION : Director: Human Resource Management

NOTE : Whites, Indians, Coloureds and Persons with Disabilities are encouraged to apply

DEPARTMENT OF TRADITIONAL AFFAIRS

It is the Department’s intention to promote equity (race, gender and disability) through the filling of positions with a candidate whose transfer/promotion/appointment will promote representivity in line with the numeric targets as contained in the department’s Employment Equity plan. Whites, Coloured, Indians, youth and Persons with Disabilities are encouraged to apply.

CLOSING DATE : 09 June 2023

NOTE : The successful candidate’s appointment will be subject to a security clearance

process and the verification of educational qualification certificates.

Applications must quote the relevant reference number and must be completed

on the NEW Z83 form obtainable from any Public Service department and

signed when submitted. From 1 January 2021 should an application be

received using the incorrect application for employment (Z83), the application

will not be considered. All applications must be accompanied fully completed

Z83 and a detailed CV only. Shortlisted candidates only will be required to

submit certified copies of qualifications and other relevant documents before

the interview date.

Persons with a disability are encouraged to apply. It is the

responsibility of shortlisted applicant’s to have foreign qualifications evaluated

by the South African Qualifications Authority (SAQA) and to provide proof of

such evaluation (only when shortlisted). Incomplete applications or

applications received after the closing date will not be considered. It is

important to note that it is the applicant’s responsibility to ensure that the

application is submitted by the due date.

Due to the large number of responses anticipated, correspondence will be limited to short-listed candidates only. If you have not been contacted within three months of the closing date of the

advertisement, please accept that your application has been unsuccessful. The

department reserves the right not to fill the advertised position

ADMINISTRATIVE ASSISTANT