DEPARTMENT OF HIGHER EDUCATION AND TRAINING – RECEPTIONIST
APPLICATIONS : DHET invites applicants to apply online on the New Z83 form by accessing the
Departmental Website (click the ‘apply now’ button) or
http://z83.ngnscan.co.za/apply and follow the easy prompts/instructions.
Upload the supporting documents namely, (1) a comprehensive CV, and (2)
copies of all qualifications (including matriculation), identity document, valid
driver’s licence, and any other document (where required).
CLOSING DATE : 07 July 2023
NOTE : A fully completed and signed Z83 form and a detailed Curriculum Vitae will be
considered. A user guide and ‘how to’ videos will assist in how to compete for
the form and digital signature. Only shortlisted candidates will be required to
submit certified documents/copies of qualifications and other relevant
documents to support the application on or before the day of the interviews. It
is the applicant’s responsibility to have foreign qualifications evaluated by the
South African Qualification Authority (SAQA). Candidates whose appointments
promote representativity in terms of race, gender, and disability will receive
preference. All shortlisted candidates for SMS posts will be subjected to a
technical exercise that intends to test relevant technical elements of the job,
the logistics of which will be communicated by the Department. The successful
candidate(s) will be required to undergo a Competency Assessment. One of
the minimum entry requirements for the SMS position is the Pre-entry
Certificate. No appointment will occur without successfully completing the preentry certificate and submission thereof. For more details on the pre-entry
course visit: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme/. The candidate(s) will be required to sign an annual performance
agreement, disclose his/her financial interests, and be subjected to security
clearance. If you have not been contacted within three (3) months of the closing
date of this advertisement, please accept that your application was
unsuccessful. Suitable candidates will be subjected to personnel suitability
checks (criminal record check, citizenship verification, qualification/study
verification, and previous employment verification). Applications received after
the closing date will not be considered. “DHET is committed to providing equal
opportunities and practising affirmative action. The appointment will be done in
line with the approved Employment Equity Plan. Persons with disability are
encouraged to apply. It is our intention to promote representativity in terms of
(race, gender, and disability) in the organisation.
POST: RECEPTIONIST REF NO: DHET173/05/2023
Branch: Technical and Vocational Education and Training
Component: Gauteng and Free State Regional Office
Sub-Directorate: Corporate Management Services
SALARY : R202 233 per annum (Level 05)
CENTRE : Johannesburg
REQUIREMENTS : An appropriate national senior certificate/grade 12 certificate (Vocational)
(NCV) Level 4 certificate. An appropriate bachelor’s degree/national diploma
(NQF Level 6) in Administration/Management or related qualification will serve
as an added advantage. A minimum of one (1) to two (2) years’ working
experience in rendering receptionist, administrative and secretarial support
services. The ideal candidate should be proficient in MS Office, typing, and
written and verbal communication skills. Organisational and prioritisation skills.
Customer care and Client orientation skills. Telephone etiquette and document
management are some of the skills required for this job. Ability to work in a
team and independently.
DUTIES : Render reception services to the Office of the Regional Manager. Receive and
direct telephonic and electronic calls and messages. Liaise with clients,
managers and related stakeholders as directed. Receive and engage visitors.
Keep a logbook of each day’s visitors. Ensure a clean reception area. Exercise
control of access to the Office of the Regional Manager. Arrange and provide
refreshments for visitors /clients as directed. Provide general administrative
support services to the office of the Regional Manager. Receive and administer
the flow of information and documents in the Office. Prepare and distribute
documents as directed. Assist with enquiries related to the Office. Administer
the procurement process of office equipment and stationery. File/store, trace
and electronically and manually retrieve documents and files. Assist with
processing of claims for travel and accommodation. Assist with administration
of leave for staff in the office of the Regional Manager. Provide general
secretarial services to the office of the Regional Manager. Assist with the
arrangement of meetings. Organise logistics for the meeting. Assist with the
preparation of documentation for the meetings. Execute all claims for travel,
accommodation, and rental cars. Assist with an effective flow of information
and documents: Direct received a submission to relevant managers within the
office of the Minister. Ensure the safekeeping of documentation. Responds to
enquiries received from internal and external stakeholders as directed. Draft
documents as required.
ENQUIRIES : Mr R Kgare Tel No: (012) 312 5442 / Ms N Liwane Tel No: (012) 312 6365 / Mr
D Moyane Tel No: (012) 943 3105