DEPARTMENT OF HIGHER EDUCATION AND TRAINING – SENIOR ADMINISTRATION CLERK X3
APPLICATIONS : DHET invites applicants to apply online on the New Z83 form by accessing the
Departmental Website (click the ‘apply now’ button) or
http://z83.ngnscan.co.za/apply and follow the easy prompts/instructions.
Upload the supporting documents namely, (1) a comprehensive CV, and (2)
copies of all qualifications (including matriculation), identity document, valid
driver’s licence, and any other document (where required).
CLOSING DATE : 07 July 2023
NOTE : A fully completed and signed Z83 form and a detailed Curriculum Vitae will be
considered. A user guide and ‘how to’ videos will assist in how to compete for
the form and digital signature. Only shortlisted candidates will be required to
submit certified documents/copies of qualifications and other relevant
documents to support the application on or before the day of the interviews. It
is the applicant’s responsibility to have foreign qualifications evaluated by the
South African Qualification Authority (SAQA). Candidates whose appointments
promote representativity in terms of race, gender, and disability will receive
preference. All shortlisted candidates for SMS posts will be subjected to a
technical exercise that intends to test relevant technical elements of the job,
the logistics of which will be communicated by the Department. The successful
candidate(s) will be required to undergo a Competency Assessment. One of
the minimum entry requirements for the SMS position is the Pre-entry
Certificate. No appointment will occur without successfully completing the preentry certificate and submission thereof. For more details on the pre-entry
course visit: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme/. The candidate(s) will be required to sign an annual performance
agreement, disclose his/her financial interests, and be subjected to security
clearance. If you have not been contacted within three (3) months of the closing
date of this advertisement, please accept that your application was
unsuccessful. Suitable candidates will be subjected to personnel suitability
checks (criminal record check, citizenship verification, qualification/study
verification, and previous employment verification). Applications received after
the closing date will not be considered. “DHET is committed to providing equal
opportunities and practising affirmative action. The appointment will be done in
line with the approved Employment Equity Plan. Persons with disability are
encouraged to apply. It is our intention to promote representativity in terms of
(race, gender, and disability) in the organisation.
POST: SENIOR ADMINISTRATION CLERK REF NO: DHET176/05/2023
Branch: University Education
Directorate: Registration of Private Higher Education Institution
SALARY : R202 233 per annum (Level 05)
REQUIREMENTS : An appropriate senior national certificate (Grade 12) / Vocational (NCV) Level
4 certificate. A bachelor’s degree/national diploma in information management,
financial administration, or electronic database management will be an added
advantage. A minimum of one (1) to two (2) years’ experience in rendering
administrative and/ or clerical activities. The incumbent should be a creative,
proactive, and highly motivated individual with good time-management and
organisational skills. Excellent interpersonal and communication skills are
required to deal with people at all levels in the Department and the incumbent
must have experience in the use of computer applications such as MS Word,
Excel, Outlook, and PowerPoint. Skills and experience with electronic
databases are an important requirement for the position.
DUTIES : The scope of this position will include but not be limited to Information
management, management of orders and purchasing, management of
document storage and retrieval and the digitizing of documents. Performing
office management tasks of the Secretary during her absence will be expected.
ENQUIRIES : Mr R Kgare Tel No: (012) 312 5442 / Ms N Liwane Tel No: (012) 312 6365 / Mr
D Moyane Tel No: (012) 943 3105
POST: SENIOR ADMINISTRATION CLERK: IMPLEMENTATION OVERSIGHT
(MONITORING & REPORTING) REF NO: DHET178/05/2023
Branch: Skills Development
Chief Directorate: Seta Coordination
Directorate: Implementation Oversight
SALARY : R202 233 per annum (Level 05)
CENTRE : Pretoria
REQUIREMENTS : An appropriate national senior certificate/NCV Level. A bachelor’s
degree/national diploma (NQF Level 6) in Administration/Management will be
an added advantage. A minimum of one (1) to two (2) years of working
experience in rendering administration and/or secretarial support services in
the Directorate. Knowledge of Records Management. Knowledge of relevant
legislation, prescripts, policies, and procedures governing skills development.
To have good interpersonal and communication and listening skills. Good
telephone etiquette and experience in using computer application MS Word,
PowerPoint, and Outlook. Always maintain confidentiality. Ability to create
spreadsheets and manage basic databases and presentations.
DUTIES : Provide administration and support services to the Directorate; Administer
SETA’s reports and Cluster’s work. Data capturing and quality analysis,
rendering office management and administration services including the
keeping of records of both quality and annual reports received and processed,
Maintaining records on the SETA Boards, Submissions, and Internal Memos.
Validate the SETA Reports; Responsible for retrieving documents. Recording
and distribution of documents/reports. Respond to inquiries received from
internal and external stakeholders; and interface with internal and external
clients; Make logistical arrangements for meetings. Provide document
management support including filing, record keeping, and safekeeping of all
documents and records in line with the relevant legislation and policies. Provide
administration support to the Directorate, including assisting with the
submission of documentation to internal stakeholders within the Department.
ENQUIRIES : Mr R Kgare Tel No: (012) 312 5442 / Ms N Liwane Tel No: (012) 312 6365 / Mr
D Moyane Tel No: (012) 943 3105
POST: SENIOR ADMINISTRATION CLERK REF NO: DHET180/05/2023
Branch: Planning, Policy, and Strategy
Directorate: National Qualifications Framework
SALARY : R202 233 per annum (Level 05)
CENTRE : Pretoria
REQUIREMENTS : An appropriate senior national certificate (Grade 12) / Vocational (NCV) Level
4 certificate. A bachelor’s degree/national diploma in Public
Administration/Management or a related qualification will be an added
advantage. A minimum of one (1) to 2 (two) years of experience in rendering
secretarial and administrative support. Sound experience in using computer
applications in office management including Microsoft Word, Excel,
PowerPoint, and Outlook. Good general communication skills (writing emails,
letters, reports etc.). Good organisational, office, and financial administrative
skills. Ability to work under pressure.Knowledge of the PFMA and Batho Pele
Principles is strongly recommended. A valid driver’s license will be added as
an advantage.
DUTIES : Rendering administrative and project management support to the Directorate
dealing with the National Qualifications Framework, Recognition of Prior
Learning (RPL), as well as Articulation matters. Ordering stationery and
equipment, booking flights, and arranging transport and accommodation for the
entire staff. Providing logistical support for meetings and arranging
refreshments. Managing general cash flow and coordinating financial activities
in the Directorate. Performing administration functions including dispatching
posts, establishing, and maintaining a comprehensive filing system (electronic
and manual), and establishing an effective document tracking system.
Rendering secretariat services to the committees and compiling agendas and
the minutes for meetings and workshops. Serving as Secretariat for projects’
meetings. Draft submissions, covering letters, and memos for reports to be
submitted to the Chief Director: Social Inclusion and Quality. Keeping track of
submissions forwarded to the office of the Chief Director and action. Distribute,
record, and update the register of incoming and outgoing correspondence in
the office of the Director. Assist in managing general cash flow and
coordinating all financial activities in the Directorate. Responsible for the
operation and maintenance of standard office equipment (e.g., photocopy
machines and telephones) and assets management.
ENQUIRIES : Mr R Kgare Tel No: (012) 312 5442 / Ms N Liwane Tel No: (012) 312 6365 / Mr
D Moyane Tel No: (012) 943 3105