DEPARTMENT OF HIGHER EDUCATION AND TRAINING: ADMINISTRATION CLERK X4 POSTS

DEPARTMENT OF HIGHER EDUCATION AND TRAINING

(Northern Cape Urban TVET College)
(Tshwane North TVET College)

POST 21/51 : ADMINISTRATION CLERK (FINANCE) REF NO: NCUTVET/DHET 2023/17
SALARY : R202 233 per annum (Level 05)
CENTRE : Kimberley (Northern Cape Urban TVET College)

REQUIREMENTS : Grade 12/NCV L4. A minimum of 1 year of experience in a Finance
environment will be an added advantage. 2 Knowledge and understanding of
the Public Finance Management Act (PFMA) and Treasury regulations.
Computer literacy in the Microsoft suite and a valid driver’s license are
prerequisites. Good verbal and written communication skills, including
presentation and report writing skills. Recommendations: 2 Knowledge and
understanding of the Public Finance Management Act (PFMA) and Treasury
regulations.

DUTIES : The incumbent will be responsible for: Assist with project reconciliation for
Occupational Programmes. Assist with the payment of learner stipends. Assist
with the processing of procurement for Occupational Programmes. Issuing
invoices to funders and following up on their payments. Proper filing of project
documents for Audit purposes. Receive and assess quotations to ensure that
they comply with the minimum requirements and procedures of SCM. Ensure
proper filing and safekeeping of documents. Ensure timeous processing of
payments to suppliers. Receiving, verifying, and issuing stock items. Prepare
requests for invoices to Funders and follow up on their payments. Perform
other duties as delegated by the Supervisor. Ensure an accurate and updated
database of student is maintained. Ensure that a database of Accreditation is
maintained and updated

ENQUIRIES : E Mokokong- HR Unit Tel No: (053) 839 2099/053 839 2074
APPLICATIONS : Please Forward Your Application, Quoting the Reference Number and the
position you applying for to: The HR Department, Northern Cape TVET
College, Private Bag X5031, Kimberley, 8300 or hand deliver to HR
Department at 39 Long Street Kimberley

NOTE : Applicants are not required to submit copies of qualifications and other relevant
documents on application but must submit the most recent Z83 application for
employment from issued by Minister for the Public Service and Administration
in line with Regulation 10 of Public Services Regulation ,2016 and a detailed
Curriculum Vitae, failure to do so will result in disqualification. The successful
candidate will be required to enter into a contract of employment and a
performance agreement. The candidate will be subjected to a security
clearance and verification of qualifications. The candidate will have to disclose
his/her financial interest. The department is committed to providing equal
opportunities and practicing affirmative action employment. It is our intention
to promote representivity: (race, gender, and disability) in the Department
through the filling of posts.

CLOSING DATE : 14 July 2023

OTHER POST

POST 21/52 : ADMINISTRATION CLERK MARKETING AND COMMUNICATION) REF
NO: NCUTVET/DHET 2023/18
SALARY : R202 233 per annum (Level 05)
CENTRE : Kimberley (Northern Cape Urban TVET College)

REQUIREMENTS : Grade 12, Recognised three-year National Diploma (NQF Level 6) in
Communication/ Marketing/Public Relations or equivalent qualification in the
relevant field will be an added advantage. Minimum of 1-2 years working
experience in Marketing and Communication. Computer literacy in the
Microsoft suite and a valid driver’s license are prerequisites. Good verbal and
written communication skills, including presentation and report writing skills.

Recommendations: Knowledge of social media practice and channels,
understanding of the importance of brand guidelines, graphic design and
application across a range of channels, knowledge, and understanding of
stakeholder management, event management, digital marketing, and website
maintenance. Knowledge of policies and government environment of TVET
Colleges including knowledge of annual reporting requirements by Higher
Education Institutions. Good communication skills (verbal and written), ability
to read and write, pay attention to details, sound interpersonal relations, and
good telephone etiquette. Computer literacy and high level of reliability.

DUTIES : The incumbent will be responsible for: Assist in marketing, promotion, and
branding services. Assist in the coordination of public relations and media
liaison services. Assist in the coordination of photographic services and
drafting articles. Assist in the coordination of College events and
communication administration services. Assist in updating the content, design,
and layout of the College website. Perform other related functions in the area
operation assigned by the manager.

ENQUIRIES : E Mokokong- HR Unit Tel No: (053) 839 2099/053 839 2074
APPLICATIONS : Please Forward Your Application, Quoting the Reference Number and the
position you applying for to: The HR Department, Northern Cape TVET
College, Private Bag X5031, Kimberley, 8300 or hand deliver to HR
Department at 39 Long Street Kimberley

CLOSING DATE : 14 July 2023

OTHER POST

POST 21/53 : ADMINISTRATION CLERK (STUDENT SUPPORT SERVICES) REF NO:
NCUTVET/DHET 2023/19
SALARY : R202 233 per annum (Level 05)
CENTRE : Kimberley (Northern Cape Urban TVET College)

REQUIREMENTS : Grade 12/NCV L4. Recognised three (3) National Diploma (NQF level 6) in
Psychology / Social Science will be an added advantage. 1-2 years in Student
Support Administration environment or related field. Computer literacy in the
Microsoft suite and a valid driver’s license are prerequisites. Good verbal and
written communication skills. Recommendations: Knowledge of PSET and
CET Act. Knowledge and understanding of Student Support Services Act.

Knowledge and understanding of electoral processes. Knowledge of Teaching
and Learning. Knowledge of career guidance and extra-curricular activities.
Knowledge of Skills Development Act, Public Service Regulations and Public
Service Act, Labour Relations Act. Knowledge of the National Student
Financial Aid Scheme and related legislation. Knowledge of the Public TVET
sector and its regulatory and legislative framework. Knowledge of the Ethical
regulatory and legislative framework. Knowledge and understanding of the
Higher Education sector. Knowledge of Education Act.

DUTIES : The incumbent will be responsible for: Assist in providing student support
services such as attendance. Assist in implementing student work placement
and Work Integrated Learning (WIL) policies. Render administrative services
on career guidance, counselling and academic support for students. Assist in
implementing the sport, recreation, arts and culture programs for student in the
campus. Render administrative services for student governance and student
leadership development and exit support programme.

NOTE : Applicants are not required to submit copies of qualifications and other relevant
documents on application but must submit the most recent Z83 application for
employment from issued by Minister for the Public Service and Administration
in line with Regulation 10 of Public Services Regulation ,2016 and a detailed
Curriculum Vitae, failure to do so will result in disqualification. The successful
candidate will be required to enter into a contract of employment and a
performance agreement.

The candidate will be subjected to a security
clearance and verification of qualifications. The candidate will have to disclose
his/her financial interest. The department is committed to providing equal
opportunities and practicing affirmative action employment. It is our intention
to promote representivity: (race, gender, and disability) in the Department
through the filling of posts.

CLOSING DATE : 14 July 2023

OTHER POST

POST 21/54 : ADMINISTRATION CLERK (CAMPUS FACULTY) REF NO:
NCUTVET/DHET 2023/20
SALARY : R202 233 per annum (Level 05)
CENTRE : Kimberley (Northern Cape Urban TVET College)

REQUIREMENTS : Grade 12/NCV L4. Recognised three (3) National Diploma (NQF level 6) in
Management Assistant. 1-2 years in Administration environment or related
field. Must be able to work on ITS System. Computer literacy in the Microsoft
suite and a valid driver’s license are prerequisites. Good verbal and written
communication skills. Recommendations: Basic knowledge of clerical duties,
capturing of data, operating computer and collecting statistics. Knowledge and
understating of legislative framework governing the Public Services.
Knowledge of procedures in terms of the working environment.

DUTIES : The incumbent will be responsible for: Registration of full-time students at the
start of each year, semester and registration of exam only candidates on ITS
System. Send exam entries of prelims to Department. Administration involved
with correspondence students. Do changes of registration or students details
on DHET (prescribed form). Ensure all term marks are entered on ITS system
before marks are sent to DHET. Print and prepare checklists for student to sign
for enrolment details, give to lecturers to let students sign forms in classes, do
any corrections on ITS.

Prepare letter and forms of student who apply for
remarking or rechecking of answer scripts, send to DHET. Keep student
records for diploma application, for the following year’s Diploma ceremony.
Prepare permits to be handed out to students after prize giving ceremony.
Attach information letter, exam instructions, student invoice Give to lecturers
to hand out in classes. When needed, assist with problems during exams.
Confirm enrolment with DHET.

The successful
candidate will be required to enter into a contract of employment and a
performance agreement. The candidate will be subjected to a security
clearance and verification of qualifications. The candidate will have to disclose
his/her financial interest. The department is committed to providing equal
opportunities and practicing affirmative action employment. It is our intention
to promote representivity: (race, gender, and disability) in the Department
through the filling of posts.

CLOSING DATE : 14 July 2023