DEPARTMENT OF ECONOMIC DEVELOPMENT: CHIEF ADMIN CLERK (X16 POSTS)

DEPARTMENT OF ECONOMIC DEVELOPMENT: CHIEF ADMIN CLERK (X16 POSTS)

PROVINCIAL ADMINISTRATION: GAUTENG
DEPARTMENT OF ECONOMIC DEVELOPMENT
CLOSING DATE : 14 July 2023
NOTE : Applications must be submitted on the professional jobcentre (GPG) site only.
The completed and signed Z83 form should be accompanied by a recently
updated CV as well as originally certified copies of all qualification/s and ID
document (no copies of certified copies allowed, certification should not be
more than six months old). Failure to submit all the requested documents will
result in the application not being considered.

Correspondence will be limited
to shortlisted candidates only. If you have not been contacted within three (3)
months after the closing date, please accept that your application was
unsuccessful. Kindly note that successful candidates will be subjected to a
competency assessment, security clearance in terms of a criminal record
check, reference checks and verification of qualifications. All shortlisted
candidates may be subjected to a technical exercise that intends to test
relevant technical elements of the job, for which the logistics will be
communicated by the department. For SMS posts, following the interview and
exercise, the recommended candidate/s will attend a generic managerial
competency assessment.

MANAGEMENT ECHELON

POST 21/466 : CHIEF ADMIN CLERK (X2 POSTS)
Sub-Directorate: Information System & Strategic Planning
SALARY : R294 321 per annum
CENTRE : Johannesburg Central District Ref No: REFS/017597
Tshwane North District Ref No: REFS/017621

REQUIREMENTS : Grade 12 plus a minimum of 3-5 years’ relevant experience in Administrative
Support or Clerical Support. Clear knowledge and application of the Public
Service Act, Batho Pele Principles, Public Service Regulations. Knowledge of
BAS and LOGIS. Computer Literacy, planning and organizing, verbal and
written communication skills, supervisory skills and coping with Pressure. A
valid driver’s license.

DUTIES : Supervise and render general office support services. Record, organise, store,
capture and retrieve correspondence and data (line function). Update registers
and statistics. Handle routine enquiries. Make photocopies and receive or send
facsimiles. Distribute documents/packages to various stakeholders as
required. Keep and maintain the filing system for the component. Type basic
letters and/or other correspondence when required. Keep and maintain the
incoming and outgoing register of the component. Render and supervise
procurement and asset management support services. Liaise with internal and
external stakeholders in relation to. Procurement of goods and services. Obtain
quotations, complete procurement forms for the purchasing of standard office
items. Stock control of office stationery. Keep and maintain the asset register
of the component (district offices). Supervise and provide personnel
administration clerical support services within the component. Maintain a leave
register for the component. Arrange travelling and accommodation. Supervise
and provide financial administration support services in the component.
Capture and update expenditure in component. Check correctness of
subsistence and travel claims of officials and submit to manager for approval.
Handle telephone accounts and petty cash for the component. Supervise
human resources/staff. Allocate and ensure quality of work and Assess staff
performance.

ENQUIRIES : Mr. Linda Mabutho (JC District) Tel No: (011) 983 2231
Ms. Rejoice Manamela (TN District) Tel No: (012) 543 4313

OTHER POST

POST 21/467 : CHIEF ADMIN CLERK REF NO: REFS/018049 (X2 POSTS)
Directorate: Library Services and LTSM
SALARY : R294 321 per annum
CENTRE : Head Office, Johannesburg

REQUIREMENTS : Grade 12 plus a minimum of 3-5 years’ relevant experience in Administrative
Support or Clerical Finance Support. Clear knowledge and application of the
Public Service Act, Batho Pele Principles, Public Service Regulations.
Knowledge of Ms Office programmes. Good communication skills (verbal and
written), planning and organizing, good interpersonal skills. Coping with
Pressure. A valid driver’s license.

DUTIES : Provide an effective office administration support service to LTSM unit.
Manage mails, diaries, receive and attend to visitors, create and maintain
manual and electronical filing system. Management of documentation in the
office. Attend general enquiries, compile agendas and take minutes at
identified meetings. provide support to four LTSM regional coordinators on all
LTSM processes and activities. Type letters memos, presentation, and other
correspondences. Organise meetings. Maintain a leave register for the unit.
Keep and maintain the incoming and outgoing register of the component.
Ensuring budget utilization for Administration budget, Library Services and
LTSM. Ensure compilation and submission of Procurement Plans and Cash
flows. Monitor payments and generate expenditure reports. Consolidate
weekly, monthly and quarterly reports.
ENQUIRIES : Ms. Nonhlanhla Nyovane Tel No: (060) 980 5677

OTHER POST

POST 21/469 : CHIEF ADMIN CLERK (X1 POST)
Sub- Directorate: Transversal Human Resources Services
SALARY : R294 321 per annum
CENTRE : Sedibeng East District Ref No: REFS/017954

REQUIREMENTS : Grade 12 plus a minimum of 3-5 years’ relevant experience in Administrative
Support and Clerical Support. Clear knowledge and application of the Public
Service Act, Batho Pele Principles, Public Service Regulations. Knowledge of
BAS and LOGIS. Computer Literacy, planning and organizing, verbal and
written communication skills, supervisory skills and coping with Pressure. A
valid driver’s license.

DUTIES : Supervise and render general office support services. Record, organise, store,
capture and retrieve correspondence and data (line function). Update registers
and statistics. Handle routine enquiries. Make photocopies and receive or send
facsimiles. Distribute documents/packages to various stakeholders as
required. Keep and maintain the filing system for the component. Type basic
letters and/or other correspondence when required. Keep and maintain the
incoming and outgoing register of the component. Render and supervise
procurement and asset management support services. Liaise with internal and
external stakeholders in relation to.

Procurement of goods and services. Obtain
quotations, complete procurement forms for the purchasing of standard office
items. Stock control of office stationery. Keep and maintain the asset register
of the component (district offices). Supervise and provide personnel
administration clerical support services within the component. Maintain a leave
register for the component. Arrange travelling and accommodation. Supervise
and provide financial administration support services in the component.
Capture and update expenditure in component.

Check correctness of
subsistence and travel claims of officials and submit to manager for approval.
Handle telephone accounts and petty cash for the component. Supervise
human resources/staff. Allocate and ensure quality of work and Assess staff
performance.

ENQUIRIES : Ms. Nomathemba Xawuka (SE District) Tel No: (016) 440 1717

OTHER POST

POST 21/472 : CHIEF ADMIN CLERK: AUXILIARY SERVICES (X6 POSTS)
Sub-Directorate: Finance and Administration
Unit: Office Service Pool
SALARY : R294 321 per annum
CENTRE : Ekurhuleni North District Ref No: REFS/017606
Tshwane West District Ref No: REFS/018146
Johannesburg West District Ref No: REFS/017687
Sedibeng West District Ref No: REFS/017945
Gauteng North District Ref No: REFS/017911

REQUIREMENTS : Grade 12 plus a minimum of 3-5 years’ relevant experience in Administrative
Support and Clerical Support. Clear knowledge and application of the Public
Service Act, Batho Pele Principles, Public Service Regulations. Knowledge of
BAS and LOGIS. Computer Literacy, planning and organizing, verbal and
written communication skills, supervisory skills and coping with Pressure. A
valid driver’s license.

DUTIES : Supervise and render general office support services. Record, organise, store,
capture and retrieve correspondence and data (line function). Update registers
and statistics. Handle routine enquiries. Make photocopies and receive or send
facsimiles. Distribute documents/packages to various stakeholders as
required. Keep and maintain the filing system for the component. Type basic
letters and/or other correspondence when required.

Keep and maintain the
incoming and outgoing register of the component. Render and supervise
procurement and asset management support services. Liaise with internal and
external stakeholders in relation to. Procurement of goods and services. Obtain
quotations, complete procurement forms for the purchasing of standard office
items. Stock control of office stationery. Keep and maintain the asset register
of the component (district offices). Supervise and provide personnel
administration clerical support services within the component.

Maintain a leave
register for the component. Arrange travelling and accommodation. Supervise
and provide financial administration support services in the component.
Capture and update expenditure in component. Check correctness of
subsistence and travel claims of officials and submit to manager for approval.
Handle telephone accounts and petty cash for the component. Supervise
human resources/staff. Allocate and ensure quality of work and Assess staff
performance.

ENQUIRIES : Ms.Emily Mochela (EN District) Tel No: (011) 746 8190
Ms. Priscilla Ravele (TW District) Tel No: 012 725 1451
Mr. Lizwe Jafta (JW District) Tel No: (011) 831 5433
Ms. Bertha Mlotshwa (SW District) Tel No: (016) 594 9207
Ms. Mathlodi Moloto (GN District) Tel No: (012) 846 3641

OTHER POST

POST 21/473 : CHIEF ADMIN CLERK REF NO: REFS/017633
Sub-Directorate: Finance and Administration
Unit: Office Service Pool
SALARY : R294 321 per annum
CENTRE : Ekurhuleni South District

REQUIREMENTS : Grade 12 plus a minimum of 3-5 years’ relevant experience in Administrative
Support and Clerical Support. Clear knowledge and application of the Public
Service Act, Batho Pele Principles, Public Service Regulations. Knowledge of
BAS and LOGIS. Computer Literacy, planning and organizing, verbal and
written communication skills, supervisory skills and coping with Pressure. A
valid driver’s license.

DUTIES : Supervise and render general office support services. Record, organise, store,
capture and retrieve correspondence and data (line function). Update registers
and statistics. Handle routine enquiries. Make photocopies and receive or send
facsimiles. Distribute documents/packages to various stakeholders as
required. Keep and maintain the filing system for the component. Type basic
letters and/or other correspondence when required. Keep and maintain the
incoming and outgoing register of the component.

Render and supervise
procurement and asset management support services. Liaise with internal and
external stakeholders in relation to. Procurement of goods and services. Obtain
quotations, complete procurement forms for the purchasing of standard office
items. Stock control of office stationery. Keep and maintain the asset register
of the component (district offices). Supervise and provide personnel
administration clerical support services within the component. Maintain a leave
register for the component.

Arrange travelling and accommodation. Supervise
and provide financial administration support services in the component.
Capture and update expenditure in component. Check correctness of
subsistence and travel claims of officials and submit to manager for approval.
Handle telephone accounts and petty cash for the component. Supervise
human resources/staff. Allocate and ensure quality of work and Assess staff
performance.

ENQUIRIES : Mr. Xolani Kheswa (ES District) Tel No: (011) 389 6062

OTHER POST

POST 21/474 : CHIEF ADMIN CLERK (X2 POSTS)
Sub-Directorate: Education Support
Sub- Directorate: Circuit Support Team
SALARY : R294 321 per annum
CENTRE : Johannesburg Central District Ref No: REFS/017644
Tshwane South District Ref No: REFS/018003

REQUIREMENTS : Grade 12 plus a minimum of 3-5 years’ relevant experience in Administrative
Support and Clerical Support. Clear knowledge and application of the Public
Service Act, Batho Pele Principles, Public Service Regulations. Knowledge of
BAS and LOGIS. Computer Literacy, planning and organizing, verbal and
written communication skills, supervisory skills and coping with Pressure. A
valid driver’s license.

DUTIES : Supervise and render general office support services. Record, organise, store,
capture and retrieve correspondence and data (line function). Update registers
and statistics. Handle routine enquiries. Make photocopies and receive or send
facsimiles. Distribute documents/packages to various stakeholders as
required. Keep and maintain the filing system for the component. Type basic
letters and/or other correspondence when required.

Keep and maintain the
incoming and outgoing register of the component. Render and supervise
procurement and asset management support services. Liaise with internal and
external stakeholders in relation to. Procurement of goods and services. Obtain
quotations, complete procurement forms for the purchasing of standard office
items. Stock control of office stationery. Keep and maintain the asset register
of the component (district offices).

Supervise and provide personnel
administration clerical support services within the component. Maintain a leave
register for the component. Arrange travelling and accommodation. Supervise
and provide financial administration support services in the component.
Capture and update expenditure in component. Check correctness of
subsistence and travel claims of officials and submit to manager for approval.
Handle telephone accounts and petty cash for the component. Supervise
human resources/staff. Allocate and ensure quality of work and Assess staff
performance.

ENQUIRIES : Mr. Linda Mabutho (JC District) Tel No: (011) 983 2231
Mr. Thabiso Mphosi (TS District) Tel No: (012) 401 6434

OTHER POST

POST 21/475 : CHIEF ADMIN CLERK REF NO: REFS/017627
Sub-Directorate: Circuit Support Team
SALARY : R294 321 per annum
CENTRE : Ekurhuleni South District

REQUIREMENTS : Grade 12 plus a minimum of 3-5 years’ relevant experience in Administrative
Support and Clerical Support. Clear knowledge and application of the Public
Service Act, Batho Pele Principles, Public Service Regulations. Knowledge of
BAS and LOGIS. Computer Literacy, planning and organizing, verbal and
written communication skills, supervisory skills and coping with Pressure. A
valid driver’s license.

DUTIES : Supervise and render general office support services. Record, organise, store,
capture and retrieve correspondence and data (line function). Update registers
and statistics. Handle routine enquiries. Make photocopies and receive or send
facsimiles. Distribute documents/packages to various stakeholders as
required. Keep and maintain the filing system for the component.

Type basic
letters and/or other correspondence when required. Keep and maintain the
incoming and outgoing register of the component. Render and supervise
procurement and asset management support services. Liaise with internal and
external stakeholders in relation to. Procurement of goods and services. Obtain
quotations, complete procurement forms for the purchasing of standard office
items. Stock control of office stationery.

Keep and maintain the asset register
of the component (district offices). Supervise and provide personnel
administration clerical support services within the component. Maintain a leave
register for the component. Arrange travelling and accommodation. Supervise
and provide financial administration support services in the component.
Capture and update expenditure in component.

Check correctness of
subsistence and travel claims of officials and submit to manager for approval.
Handle telephone accounts and petty cash for the component. Supervise
human resources/staff. Allocate and ensure quality of work and Assess staff
performance.

ENQUIRIES : Mr. Xolani Kheswa Tel No: (011) 389 6062

OTHER POST

POST 21/476 : CHIEF ADMIN CLERK: ASSET REF NO: REFS/017691
Sub-Directorate: Finance and Administration
Unit: Office Service Pool
SALARY : R294 321 per annum
CENTRE : Gauteng East District

REQUIREMENTS : Grade 12 plus a minimum of 3-5 years’ experience in Assets/ Financial /Internal
Auditing and Supply Chain Management. Knowledge of Standard Charts of
Accounts (SCOA), IFRS and the PFMA. In-depth knowledge of the applicable
policies and systems, working of the relevant Acts prescripts, regulation, and
procedure pertaining to general administration such as finance, asset
management, Treasury Regulations, GRAP/GAAP. Knowledge of Supply
Chain Management (creating Requisition – RLS01 and Payment-RLS02).

Knowledge of an Asset Register in a Government Department, requirements
for Asset Register, Asset-life Cycle. Knowledge on BAS System and SAP
System. Sound Knowledge on the useful life of major assets and ensure that
policies and procedures related to movable assets are adhered to by regular
communication with asset stakeholders, managers, and heads. Must have
communication skill Verbal and Written, Numerical skills, Analytical skills, Time
Management skills, Critical thinking skills and Good interpersonal Skills. Ability
to interpret relevant directives of SCM which embodies Movable Asset
Management. A valid Drivers’ License.

DUTIES : Complete and Accurate Asset Register i.e. Asset acquisition register
maintenance and verification. Identify, investigate, and report discrepancies
found during stocktaking done. Assess asset status, needs and risks. Conduct
Quarterly inventory count and stock count. Deal with all aspects of stock taking
for all GDE Movable Assets and other stores. Ensure the maintenance of the
inventory.

Deal with the disposal of the redundant and obsolete movable
assets. Execution of asset control inspections. Implement GDE Movable Asset
Management Policies and Procedure Manuals. Provide advice to stakeholders
on related matters. Provide clerical support services for the sub-directorate.
Maintain the effective flow of information and documents internally and
externally.

Maintain the safekeeping of all documentation in the office in line
with relevant legislation and policies. Participate in the collation and
compilation of progress reports and monthly reports. Respond to inquiries
received from internal and external stakeholders. Supervise staff.

ENQUIRIES : Mr. Mpho Leotlela Tel No: (011) 736 0717