BusaMed: Ward Administrator
BusaMed: Ward Administrator
Ward Administrator
Hospital
Closing Date
09 Jul 2023
Department
Pharmacy
Summary
The Ward administrator is responsible for General admin functions and all stock control duties at ward/unit level. The incumbent is the link between Pharmacy and ward/Unit with a dual reporting line to Pharmacy and Unit Manager. The incumbent will communicate to both Pharmacy Manager and Unit Manager ensuring that both parties are well informed and in agreement to all aspects pertaining to the role. The incumbent will also responsible for receiving all new patients, visitors, and doctors in the ward and to make them feel welcome.
Requirements
- Grade 12 or equivalent NQF level 4 qualification
- Intermediate computer skill
- Hospital SAP experience would be advantageous
Work Experience
- Two or more years of experience in a private hospital would be advantageous
- Stock Management working experience
Knowledge
Controlling of Surgical and Ethical stock at ward/unit level
Daily capturing of all Ward/Unit Charge Sheets by billing all stock and/or equipment used.
Develop a clear identification system for the stock
Ensure that all aspects of the replenishment system between ward/unit and pharmacy is actioned as per SOP.
Assist nursing staff with stock queries and investigations, until the query is closed off
Communicate with UM & PM regarding the follow-up of all back orders, out-of-stock items etc. At times ensuring items are received.
Facilitate cycle counts according to SOP, ensure weekly clearing of the un-binned list and stock take processes within ward/unit
Review weekly stock reports, communicate discrepancies noted, investigate and communicate close-off.
Adhere to stock take requirements
Accurate & timeous collation of patient documents to enable final bill audit and file release.
Ensure all outstanding documentation is obtained and placed in the patient file prior to discharge or transfer from ward/unit
Check patient file to ensure that all surgical and ethical stock as well as equipment is recorded on the patient charge sheet as per actual usage
Daily patient credit policy to be adhered in accordance with the pharmacy requirements, ensuring all credits are sent to pharmacy timeously and no delays in file release due to an incomplete credit process
Building and maintaining strategic work relationships: Stock controllers, Ward PA, Unit Manager and Nursing staff
Carry out all maintenance requisitions, stationary, equipment etc duties as guided by UM.
Maintain a friendly and professional manner in all interactions
Ensure effective communication with all internal and external stakeholders
Facilitate the patient’s journey from admission to discharge
How to apply for BusaMed: Ward Administrator
