Showmax SA: Personal Assistant

Showmax SA: Personal Assistant

Designation: Personal Assistant
Category: Showmax SA
Level:
Closing date: 17 Jul 2023
Position Type: Fixed Term Contract
Location: Home of ShowMax and DSTV Now

Job Description:
The Organization

The MultiChoice Group is a multinational media and entertainment group headquartered in South Africa, Dubai, and the Netherlands with principal operations in pay television, video entertainment, advertising, and content security. Brands within the Group include DStv, GOtv, SuperSport, M-Net, DStv Media Sales, Showmax and European-based content security leader Irdeto. We’re proud to say we serve 20 million subscribers across more than 50 African markets, with a successful history of identifying and adapting to industry trends, allowing us to continuously deliver the best in entertainment.

By joining our passionate and creative team, you can help us achieve our objectives of expanding our pay-TV and SVOD (Subscription Video On demand) subscriber bases, improving advertising sales, spearheading cutting-edge technology, supporting local content, and providing an exceptional customer experience.

Join Africa’s most loved storyteller!

Position Name: Personal Assistant: HoDs

Reports to: Head of Operations

Direct Reports: No

Division: Showmax

Department: Operations

Key Customers

All Heads of Departments (primarily)

CEO of Connected Video

Senior Management in

Location: Johannesburg

Purpose of the Position:

Responsible for providing support to the Heads of Departments through effective communication, planning, diary management and related activities to ensure optimal use of their time. Supporting and encouraging the company’s mission, vision, values, policies, and procedures.

Key Performance Objectives

Operational Delivery

Support to HoDs:

Maintain and provide a support service for the Heads’ daily schedule, including forward planning of their workload, diary management and coordinating and collating all relevant documentation.
Set appointments and meetings for the Heads as requested including regular one to one meeting with the Head’s direct reports.

Service meetings, including obtaining and preparing briefing materials and presentations, and taking minutes when requested/where necessary.
Respond and advise efficiently to all electronic or verbal enquiries for the Head and other staff, using your own initiative.

Liaise effectively with internal divisions and external organisations on behalf of the Head.
Ensure appropriate systems and processes are developed and maintained to support effective and efficient day to day running of the office.
Plan and implement hospitality arrangements for the Heads, including provision of hospitality for visitors.

Plan effectively, follow up and provide feedback on complex matters when applicable.
Ensure accuracy of information

Company Events:

Responsible for organising company events, departmental functions and team buildings.
Monitor the use of the budget for events, ensuring that costs do not exceed the allocated budget.

Financial Administration:

Ensure expense claims, purchase orders, invoices and relevant payments are processed correctly and on time on relevant Finance systems.
Active tracking of POs and payments throughout the payments lifecycle and ensure to provide updates to HoDs.
Liaise with Finance department on requirements and reporting.

Travel Arrangements:

Responsible for assisting HoDs with travel arrangements.
Organise travel and preparing complex travel itineraries.

Problem Solving:

Resolve issues and requests in a proactive and effective manner.
Anticipate problems and recommend a range of solutions. Always courteous and responsive when dealing requests from management and general staff.
Ad hoc requests

Qualifications

Relevant Diploma or post-matric qualification
Experience

Minimum 3 years in providing management support at an executive level.
Advanced Microsoft Office (Word, Excel, Outlook, PowerPoint)
Previous knowledge and experience on Finance systems (e.g., SAP, Coupa etc) essential
Ability to generate own story ideas – creativity, agility, lateral thinking, working knowledge of current trends.
Excellent written English
Planning and organising
Self-directed and highly organised
Ability to work with cross-functional teams.
Able to engage at all levels.

MultiChoice has a COVID-19 mandatory vaccination policy to ensure a productive and healthy workplace. By submitting your application for employment, you warrant to MultiChoice that you are fully vaccinated against COVID-19 and accept that you will be required to submit your vaccination certificate during the recruitment process. In processing your information we will comply with the requirements of the Protection of Personal Information Act.