Procurement Officers

Location

SANRAL Head Office, 48 Tambotie Avenue, Val de Grace, Pretoria, Gauteng

Duration: 5 year fixed-term contract

Number of openings: 3

POSITION OBJECTIVE

The Procurement Officer will be responsible for the procurement of goods and services in line with all applicable SCM legislation in a manner that is fair, competitive, equitable, transparent, and cost effective SCM systems.

MINIMUM REQUIREMENTS

• Tertiary qualification relevant to this position at an NQF Level 6.
• At least five years relevant experience in carrying out technical duties in a procurement. and contract management environment for corporate procurement.
• Knowledge of public procurement systems including the legal framework of the various regulatory institutions responsible for procurement and transformation.
• Good understanding of critical linkages and relationship between the business operational objectives and procurement models.
• Good communication skills.

Commodity Management

Apply strategic sourcing approach in the procurement of goods and services to achieve value for money (e.g., TCO principle):Implement and operate transversal contracts for SANRAL.

Application of authorized processes for quotation and tenders based on:

• National Treasury prescriptions for Supply Chain Management and Preferential Procurement.
• SANRAL strategies, policies, circulars, and guidelines: SANRAL 2030 Strategy, SCM Policy & guidelines, Preferential Procurement Policy, BAC Policy & guidelines, Transformation Policy, SCM Circulars, Application of the Delegations of Authority to ensure accountability of actions and decisions.

Specification Management

• Review scope of work from the end-user.
• Review project specifications from the end-user to ensure that they are not biased or unambiguous. 
• Draft tender document.
• Ensure the Quotation and Bid documentation adhere to the legislative requirements and SANRAL’s Transformation objectives.
• Present tender document to the Bid Specifications Committee.

Perform market analysis as and when required to determine suitable procurement mechanism to be adopted:

Apply FIDPM Gate Review Framework in the approval of engineering and construction projects (PG1 –PG5); where applicable.

Initiate and coordinate acquisition process

• Analyze the procurement requisition or source document to confirm availability of adequate funds and whether it’s properly authorized and in line with Annual Procurement Plan:
  -Compile tender documents in line with applicable National Treasury prescripts.
  -Prepare tender advertisements to be published on relevant media platforms (Gazette, eTender Portal, and SANRAL website).
  -Address queries at tender clarification meetings and ensure the recording of the proceedings.
  -Prepare and issue responses to tenderers emanating from the tender queries.
  -Publicly open and announce tender prices and specific goals claimed on the tender closing date.
• Ensure all received tenders are accurately captured on the tender register.
• Perform administrative compliance on RFQs, RFPs and RFTs and present to Bid Evaluation Committee for further evaluation.
• Prepare Bid Evaluation Report for recommendation by Procurement manager / BEC.
• Prepare Award Memo/Report for approval by delegated Executive, MBAC or Contracts Committee.

Contract Administration Services for non-engineering projects

• Administration of the contract award process.
• Draft and issue letter of award.
• Coordinate the finalization of contract with the end-user. 
• Create Purchase Order on SAP.
• Create contract on SAP Ariba
• Monitoring of contract life cycle from inception to closure.
• Assist end-users with the performance assessments of suppliers (non-engineering): Update relevant business systems with performance information.

Establish and update the following registers:

• Contracts awarded (Tenders & Quotations), Contract variations and extension, Deviations , Claims, Contractual Disputes, Tender Cancellation / Contract Termination, Restriction of poor performing suppliers / service providers.
• Inform users timeously of contract end to ensure timeous procurement process.

Document Management

• Administration of an appropriate Document Management system.
• Self-checking and auditing of Quotation and Tender files for completeness of information for the life cycle of a project.
• Implement a comprehensive checklist for documentation control.

Risk and Audit prevention

Identify areas of risk and non-compliance and propose ways to mitigate such.

General Management

• Development and submission of timeous reports on procurement spend as specified.
• Participation in the SCM Focus Group meetings.
• Contribute to the development and maintenance of SCM Policy and Procedures.

EMPLOYMENT REFERENCE CHECKS 

Employment reference checks are a requirement as part of SANRAL’s recruitment and selection process. In order for SANRAL to conduct these checks a consent form needs to be completed and signed by the applicant. As an applicant of this position, you authorize SANRAL to process all the information provided for the purpose of your application for the position as well as the verification and record keeping of such credentials.

Please note that this is a confidential document and is intended for internal use by SANRAL’s Human resources department only. 
EMPLOYMENT EQUITY

Appointments will be made in accordance with SANRAL’s Employment Equity plan.

SANRAL reserves the right not to fill any position.

Click here to apply

All the best with your applications