CEF SOC
CEF is a Schedule 2 state owned diversified energy company reporting to the Department of
Mineral Resources and Energy. The Mandate of CEF is to contribute to the security of energy
supply of South Africa and the Region through exploration, acquisition, development,
marketing and strategic partnership. It is derived from the CEF Act (No 38 of 1977) and the
Ministerial directives issued thereafter.
REQUIRED MINIMUM QUALIFICATIONS AND EXPERIENCE
- Minimum 6 – 8 years of which 3 years must be specialist level in Supply Chain / Portfolio
Management / Project Management / Investment Management / Supply Chain
Management preferably in the Energy, Oil & Gas, and/or Mining Industries. - Matric (NQF Level 4) and National Diploma (NQF Level 6)/ bachelor’s degree (NQF
Level 7) - Honours / BTech Degree (NQF Level 8) or post graduate diploma (NQF Level 8) as an
added advantage. - Proven experience in project commercial management with relevant contracts (Lump
Sum, Unit Rate, Reimbursable, etc.) - Proven experience in writing and analysing reports and/or submissions intended for
shareholders and key stakeholders to inform and recommend business decisions.
DESIRED ADDITIONAL SKILLS/ COMPETENCIES
- Understanding project systems, external and internal governance systems, and
applicable legislations and regulations. - Computer literacy and experience using MS Office Suite / Project Online / SharePoint /
Office 365 toolsets. - Sound knowledge of contractual risk management (identification,
- management & mitigation) will also be beneficial.
- Knowledge of legislation, regulations, policies, processes, and procedures affecting CEF
(e.g., PFMA, Treasury Instructions, etc.) - Strong team leadership and integrity with sound negotiation and influencing skills.
- Determined and resilient, detail-focused, and able to work independently and deliver
according to tight timeframes. - Excellent communication skills and problem-solving skills
KEY PERFORMANCE INDICATORS
Financial Perspective
- Develop budgets and schedules to conform with project requirements and
procurement plans; - Report on budget through meaningful variance reporting
- Initiate cost control by monitoring contract values, duration, and purchase orders;
- Prevent unauthorized irregular and wasteful expenditures relating to project activities;
- Oversee and report performance and progress through analytical techniques to
validate cost and performance
Internal Business Processes Perspective – Administration, Control, Benchmarking & Best
Practice
- Development and implementation of the CEF Project Systems (i.e. frameworks,
guidelines, processes, policies, standard operating procedures (SOPs), templates, and
tools) to improve portfolio and project management practices, based on national and
international benchmarks - Support and coordinate project management through analytical, problem-solving, and
decision-making skills - Ensure that projects are well-documented, monitored, and reported;
- Ensure the Annual, Quarterly, and Monthly project and procurement plans are
compiled and archived; - Compile consolidated project/portfolio reports and present them to EXCO and Board
(including its sub-committees) and stakeholders; - In liaison with the IT and other stakeholders, develop an archive system (SharePoint &
Power BI) for Project Management Templates for different types of Projects - As a significant lever, will be responsible for driving and implementing sustainable
change and directly supporting the Project Owners/Project Managers- - Monitor project milestones
- Develop and track KPIs/dashboards
- Map key implementation gaps and manage interdependencies;
- Devise means of achieving outputs while staying within budget constraints;
- Develop and maintain management plans per contract guidelines;
- Monitor project execution to achieve maximum effectiveness;
- Develop project breakdown structure and graphical representations to analyze project
progress and challenges; - Coordinate the risk, and audit plans, to identify new risks and develop appropriate
controls; - Mitigation of risks by minimizing commercial risk through accountability of major project
decisions; - Oversee the development and implementation of the change management system to
support successful project implementation; - Apply appropriate legislation, regulations, policies, and procedures to the project
control environment to ensure compliance
Internal Business Processes Perspective – Project Management
- Develop templates and guidelines, based on national and international best practices,
for scheduling CEF programs and projects, customized for different functional areas - Liaise with Project Managers and/or Cost Controllers/Cost Engineers/ Quantity Surveyors
to provide regular updates on the Project spending, progress (budget vs actual) per
each project milestone, and overall project; - Ensure that all CEF projects and portfolios:
o have accurate and up-to-date schedules, including budgets, cash flows, and
resource plans
o comply with the quality standards set, including ensuring that technical support and
guidance is provided to CEF portfolio and project managers in the planning and
scheduling process
o comply with the requirements of the control environment set, including conducting
regular checks on project and portfolio compliance and ensuring that corrective
action is undertaken in the compliance areas identified for improvement
o project and portfolio schedules are regularly updated, including conducting regular
quality checks and ensuring that corrective action is undertaken; - Establish a proactive and predictive project control environment that drives effective
output and financial forward planning and management; effective safety, health,
quality, and risk management; and embeds strong early warning systems and
enhances the reliability and repeatability of CEF’s project execution capabilities; - Provide regular reports on project and portfolio performance, forecasts, and scenarios
to the GM: PMU and other GMs (GM: Investment Management & Business
Development & GM: Energy Projects Division)
Internal Business Processes – Procurement Planning
- Prepare various specific approval requests for approval by the Procurement
Committees (PCs) and/or Executive Committee (EXCO), Board - Engage as necessary with transactional advisors and specialist advisory services to
effectively plan procurement - List contracts, duration and values, and initiate change management processes as
required - Engage in negotiation to support procurement planning
Stakeholder Management Perspective
- Oversee the appointment of consultants and transactional advisors and finalization of
the Terms of Engagement and Work Schedules; - Collaborate with valuation consultants as related to the project control environment;
- Provide quality strategic inputs in relevant management and other forums drawing on
specialist area skill sets; - Interact meaningfully with relevant stakeholders to convey compelling motivations for
collaborative projects management and control; - Advise and provide professional support to designated project and other parties to
execute on their accountabilities within guidelines set by GM Projects; - Maintain professional contact with finance teams on an ongoing regular basis to
understand underlying operating environment issues and events on-site to enable the
formulation of value-added financial/accounting and reporting advice; - Work collaboratively with finance, project, and other teams to implement general and
specific accountabilities relating to project controls and reporting
Learning & Growth Perspective
- Identify skills and/or knowledge gaps and identify courses, workshops, training events
for continuous improvement - Strive to meet performance objectives by understanding the importance and urgency
of tasks/projects, and by applying knowledge, skills and experience toward task
accomplishment to the benefit of the team, department and/or organization - Ensure levels of self-knowledge, -skill and -competence are in place to meet financial
modelling and business intelligence objectives, and to contribute meaningfully toward
organisational goals
Closing Date: 20 July 2023
Please submit a detailed Curriculum Vitae to SpecialistProjectControls@cefgroup.co.za
NOTE: The successful candidate/s for the advertised position/s will be required to undergo personnel
suitability checks, which includes, criminal records, citizenship, financial checks, qualifications and
previous employment (Reference checks). It is the responsibility of the applicant to make sure that
foreign qualifications are evaluated by the South African Qualifications Authority and the evaluation
certificate is attached to the application on submission. If you do not hear from the CEF SOC three
months after the closing date of the advertisement, consider your application unsuccessful. CEF SOC
reserves the right to not fill this position. CEF SOC is an equal employment opportunity and affirmative
action employer and it is committed to the achievement and maintenance of diversity and equity in
employment, especially in respect of race, gender and disability. This position will be filled in
accordance with the CEF SOC Employment Equity Plan.
All the best with your applications