Office Administrator

The South African Weather Service (SAWS) is a Section 3(a) public entity under the Ministry of Forestry,
Fisheries, and the Environment (DFFE) and is governed by a Board. The organisation is an authoritative
voice for weather and climate related services in South Africa and is a member of the World
Meteorological Organisation (WMO) to fulfil a range of international obligations of the government.
South African Weather Service (SAWS) strives to be a Weather and Climate Centre of Excellence
providing innovative solutions to ensure a weather-smart region, sustainable development, and
economic growth.

The South African Weather Service (SAWS) is therefore seeking to appoint an efficient and enthusiastic
person to undertake the role of:

Office Administrator: OR Tambo International Airport
Total salary package: Negotiable
(Ref.WS05/082023)
Centre: Aviation Weather Centre

Job Summary:

• To provide efficient Aviation related administration services to the Aviation team and their
  stakeholders, assist with ensuring the department’s compliance with the relevant
  legislation, SAWS policies and procedures, as well as the requisite Total Quality
  Management processes.
• Act as the first point of call when there are incoming calls from the department’s external
  stakeholders
• Performing day-to-day organizational support activities which are aimed at ensuring that
  the departmentunit is administratively functional and that strategic goals such as skills
  development and communication are met.

Key Performance Areas:

• Administrative, operational, and any other functions as may be directed
• Management of all diaries, including the scheduling of meetings electronically in
• available time slots
• Arrangement of meetings and logistical requirements thereof
• Ensure that meeting minutes are accurately captured, distributed and resolutions are
• implemented
• Assisting with budgeting and management of the office’s finance throughout the financial
  period
• Procurement of goods and services for the department
• Coordination of income and expenses for the Aviation Weather Centre
• Asset control and inventory.
• Establish and maintain an effective filing system for the department
• Travel & accommodation arrangements for the team
• Assist the team with compliance to performance management cycles
• Play an active role in the Implementation and maintenance of the Quality Management
  System for the Aviation department
• Liaise with internal and external stakeholders.

Minimum Requirements and Attributes:

• A National Diploma in Administration or equivalent qualifications in a related field
• A minimum of 2 years’ experience in a similar role
• Excellent communication skills (written and verbal)
• Meticulous attention to detail
• Ability to work under pressure with strict deadlines.
• Good interpersonal skills and stakeholder management

Please Note:
Enquiries for the above-mentioned positions must be directed to: Ms. Nokubonga Mkhize, at
Tel. (012) 367 6059.
Register as user on our website using this link: https://www.weathersa.co.za/home/vacancies
to apply for the above position and upload your (Comprehensive CV with certified copies of
qualifications).
Closing Date: 28 August 2023

Note: Recruitment Agency applicant submissions will not be considered
Preference will be given to People living with disabilities in line with SAWS EE targets. This is an EE
position and preference will be given to females, Africans, Indians and Coloureds (AIC).
Correspondence will be limited to short listed candidates only. Candidates who have not been
contacted within 3 months after the closing date of this advertisement, please accept that your
application was unsuccessful. The organisation reserves the right not to fill this position. The South
African Weather Service is an equal opportunity employer.

Click here to apply

All the best with your applications