Project Coordinator: Print & Digital
Job Classification: Technical
Reporting to: Project Manager: Print and Digital
Job Grade: C1
Department: Projects
Normal Hours of work: Normal hours of work unless there are urgent matters to be attended to
Normal place of work: Auckland Park, Johannesburg
PRIMARY OBJECTIVE(S) OF THE JOB Responsible for evaluating grant funding proposals in line with MDDA Act in achieving its vision and mission. Responsible for managing and overseeing funded projects in line with MDDA funding cycle
MMDA VALUES Integrity: We are honest, transparent, reliable, fair, accountable and responsible for our actions Ubuntu: We are empathetic, courteous and respectful to our staff and clients alike Professionalism: We are efficient, effective, service delivery orientated, punctual, performance driven and work collectively Commitment: We are passionate, go the extra mile, responsive, have a strong work ethic, are consistent and accessible Developmental: We are inclusive, open and participatory.
KEY DUTIES AND RESPONSIBILITIES Grant Funding Proposals o Receive and review grant funding proposals objectively in line with compliance criteria, MDDA Act and relevant legislative frameworks. o Conduct compliance checks and make recommendations to Executive management. o Evaluate and screen the effectiveness and viability of all media applicants o Conduct onsite assessments and verifications of applicants o Involvement in the entire grant funding lifecycle, from application to final reporting – including understanding the terms and conditions of grants, compliance with funding requirements, and maintaining accurate records.
Project Management o Manage the project cycle for funded projects in the community media and small commercial media organisations o Facilitate contracting of the approved projects with Legal Unit o Review project expenditure reports and prepare payment reports o Provide support to funded projects through site visits and online capacity building workshops o Review project reports for compliance in terms of the grant funding agreement
Budgeting and Financial Analysis o Assess financial reports (eg: Budget vs Actuals) o Assess the financial viability of grant proposals o Review and verification of financial source documents o Provide budget oversight and provide o Monitor and manage grant funds effectively by providing necessary budget oversight
Stakeholder coordination: Internal: o Working with Finance, Communications, Training and M&E units on adhoc collaborative tasks o Support project manager with all programme reporting External: o Support workshop planning and coordination o Represent the organisation at stakeholder engagements and consultations o Support the policy and legislative development in the community media, print and digital media policy sector
QUALIFICATIONS AND EXPERIENCE o Qualification – Minimum Diploma; Bachelor’s Degree advantageous – Social Sciences, Development, Media, Finance, Business Administration and any other relevant fields o Minimum five years of relevant experience in project management, grant funding, community development, media or related fields. o Experience in Project Coordination: Previous experience in coordinating projects or supporting project managers – This may include tasks such as tracking project milestones, maintaining project documentation, scheduling regular engagements with stakeholders etc o Computer literacy (Word, Excel and PowerPoint) o Excellent demonstrated written, presentation and communication skills o Good interpersonal skills and ability to work in diverse teams and across diverse cultural environments o Experience in Reporting and Documentation: Proficiency in preparing project reports, status updates, and other project-related documentation for internal and external consumption o Experience in managing project budgets, including tracking expenses, financial reporting is advantageous o Risk Management: Understanding of basic risk management principles and the ability to assist in identifying and mitigating project risks is advantageous.
Leadership Competencies Behavioral Competencies Relationship Building; Achievement Orientation; Client Focus; Attention to Detail; Partnering; Problem Solving; Teamwork; Writing Skills Technical Competencies Enforcement; Project Management; Information Gathering and Processing; Records and Information Management; Financial management
All the best with your applications
