Stock Controller

Main purpose of the job:

To manage reliable asset data and information through an effective asset management system and provide operational support.

Location: 7 Esselen Str, Hillbrow, Johannesburg

Closing date: 15 September 2023

Submit detailed CV to: Vacancy5@wrhi.ac.za

Advert reference number: UM 21-2023

In accordance with our Employment Equity goals and plan, preference will be given to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Key performance areas
Assist in developing, implementing, and maintaining best practice asset management systems and processes.
Develop, create, and enhance the management and presentation of asset data, information, and reports.
Maintain an accurate asset register and inventory system for all Wits RHI Units.
Provide real time asset date and information as requested.
Conduct and monitor effective asset surveys and condition ratings.
Collect, store, and save data reporting.
Prepare statical returns, statutory reports and asset valuations.
Manage asset adjustments, transfers, and donations.
Manage asset disposal agreements and dispose aged assets.
Integrate SHE and contractual requirements within the asset portfolio.
Manage the process of identifying and assessing the risks affecting all assets.
Assist in designing and implementing an overall asset risk management process.
Oversee, and in some areas implement, the plan of risk control actions (e.g., insurance, OHAS measure, liaison
with compliance department and internal reporting).
Conduct monthly stock takes to assist and prepare for major stock takes and audits.
Conduct bi-annual stock takes of all assets.
Verify asset locations.
Verify assets status and /or life cycle.
Inspect, verify and check delivered goods and stock.
Check that all documents are accurate and correct i.e., purchase orders, invoices, delivery notes etc.
Reconcile delivery notes with purchase orders.
Record serial numbers where applicable.
Record goods received on the relevant systems.
Obtain relevant information and documentation from suppliers.
Maintain sound working relationship with suppliers.
Provide feedback to stakeholders on consumables received and ensure relevant documentation is completed.
Dispatch office consumables, equipment, and assets according to policies and procedures.
Forward invoices and documents to Procurement to process payment.
Determine minimum and maximum stock levels.
Perform monthly stock takes and reconciliations.

Required minimum education and training.
Degree/Diploma in Finance or Supply Chain

Desirable additional education, work experience and personal abilities
Experience working with a donor funded organization/NGO or project-based environment.
3 years’ experience in a financial environment will be advantageous.
Exceptional organization and administrative skills are required together with working knowledge of Microsoft
Office.
Attention to detail.
Assertive, confident, and adaptable.
Pro-active, able to exercise discretion and independent decision making.
Able to priorities own workload and work to deadlines.
Self-motivated.
Able to work independently and work as a part of a diverse and multi -disciplinary team.

Required minimum work experience.
Minimum 5 years’ experience in Assets Management
Minimum of 3 years’ experience of operating an Asset Management System

Should you be interested in applying for this vacancy, please send an email to Vacancy5@wrhi.ac.za. The
subject heading of the email must read UM 21-2023 and the job title of position applying for. Please include the
following documentation: