PERSONAL ASSISTANT
The Department of Tourism is an equal opportunity, affirmative action employer. It is our intention to promote representivity (race, gender and disability) in the Department through the filling of these posts.
APPLICATIONS
Applications, quoting the relevant reference number must be forwarded to the attention of Chief Director: HR Management and Development at Department of
Tourism, Private Bag X424, Pretoria, 0001 or hand deliver at Tourism House, 17 Trevenna Road, Sunnyside, Pretoria.
CLOSING DATE : 22 September 2023 at 16:30 (E-mailed, faxed and late applications will not be considered)
NOTE
Applications must be submitted on a duly completed New Z83 form obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents.
Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit a fully completed signed Z83 form and
a detailed Curriculum Vitae. Shortlisted candidates will be required to submit certified copies of qualifications and other relevant documents to HR on or before
the day of the interview. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). All
instructions on the application form and this advert must be adhered to. Failure tocomply with these requirements will result in the applicants being disqualified.
Correspondence will be limited to short-listed candidates only. If you have not beencontacted within three months of the closing date of this advertisement, please
accept that your application was unsuccessful. The Department reserves the rightnot to make an appointment. Short-listed candidates will be subjected to preemployment screening and security vetting to determine the suitability of a person for employment. Shortlisted candidates may further be subject to a job-related test.
One of the minimum entry requirements for SMS is the pre-entry certificate submitted prior to appointment. For more details on the pre-entry course visit:
https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. By applying for this post, you are consenting to the Department of Tourism processing your personal information subject to POPIA.
POST 32/77 : PERSONAL ASSISTANT REF NO: DT 38/2023
SALARY : R294 321 per annum (Level 07), excluding service benefits
CENTRE : Pretoria
REQUIREMENTS
A SAQA recognised NQF 6 or equivalent qualification (a Secretariat specific qualification would be an added advantage). 3-5 years’ work experience in
rendering secretariat support to senior management. Sound knowledge and experience in financial administration. Project management skills. Computer
literacy. Sound communication skills, including report writing and verbal communication. Organisational and problem-solving skills. Self-management and
motivation.
DUTIES
The successful candidate will be responsible for preparing and maintaining the year plan and calendar; managing reminders and informing manager about
appointments; ensuring that the diary is clear from clashes and rescheduling appointments to prioritise meetings; coordinating with and advising the manager
regarding engagements; receiving telephone calls for the senior manager; performing advanced typing work; clarifying instructions and notes on behalf of the
manager; utilizing discretion to decide whether to accept/decline or refer to other employees’ requests for meeting based on the assessed importance and urgency
of the matter; ensuring the effective flow of information and documents to and from the office of the manager; ensuring safekeeping of all documentation in line with
relevant legislation and policies; scrutinizing routine submissions / reports and making notes and /or recommendations for the manager; drafting documents and
filing of documents for the manager and unit; collecting, analysing and collating information requested by manager; managing the leave register for the unit;
compiling the stakeholder contact list for manager; scrutinizing documents to determine actions / other documents required for meetings; recording minutes and
communicating with the relevant role players; coordinating logistical arrangements for meetings; making bookings of flights, accommodation and car rental; collecting
and coordinating all the documents that relate to the manager’s budget; keeping records of expenditure commitments and monitor expenditure; checking and
correlating BAS reports to ensure that expenditure is allocated correctly; managing of telephone accounts for the unit; handling the procurement of standard items for the activities of the manager and the unit; comparing the MTEF allocation with the requested budget and inform the manager of changes.
ENQUIRIES : Mr S Pearce Tel No: (012) 444 6587
NOTE : EE Requirement: Preference will be given to Coloured Male and White Male Candidates
All the best with your applications