Executive Personal Assistant
Closing Date: 28 September 2023
Reference Number: GC-6250
What you’ll need:
* At least 3-5 years relevant administrative experience Work experience as an Executive Assistant, Personal Assistant or similar role.
* National Senior Certificate and a Diploma in Office Management (Candidates with a PA diploma or certification will enjoy preference).
* Extensive knowledge and experience of the Microsoft Office package.
What you’ll be doing:
Provide an administrative Internal Support function to Managing Director:
* Acting as the point of contact among executives, employees, clients and other external partners.
* Managing information flow in a timely and accurate manner.
* Managing executives’ calendars and set up meetings.
* Assist Managing Director with daily meeting arrangements & weekly and monthly schedules, filling and screening of calls.
* Co-ordinate Travel arrangements for MD.
* Coordinate and communicate all external customer queries upon request.
* Action all relevant ad hoc requests from MD and Exco.
Coordinate internal travel arrangements and office duties:
* Make travel and accommodation arrangements for all Agrinet staff.
* Check correctness of Executive and sales team’s claims, travel & card expenses recons and coordinate with the finance department.
* Act as an office manager by keeping up with office supply inventory.
* Format information for internal and external communication – memos, emails, presentations, reports.
* Organize and maintain the office filing system
* Coordinate all internal and external functions
* Coordinate supplier invoice & general ledge allocations with finance department on a weekly basis.
* Creating Purchase orders & GRV’s.
* Controlling & reporting on expenses against company budgets.
Compile and provide reports and minutes for various meetings including board meetings:
* Compile the Exco Report and take minutes on a monthly basis.
* Compile board packs.
* Compile minutes for the risk meeting.
Note:
- We are committed to transformation through the appointment of persons from designated groups and potential candidates from these groups will enjoy preference.
- Kindly note that a consumer credit record will be requested in respect of all appointments which involve dealing with cash or finances.
- Should you meet the above requirements and be of the opinion that you can make a contribution to the company, kindly register and apply on our Career Page at www.groupcareers.co.za
- Should we not have contacted you within six weeks of the closing date, you may assume that your application has been unsuccessful.
All the best with your applications
