PERSONAL ASSISTANT
EXECUTIVE PERSONAL ASSISTANT – REF: EXECPA- JW382/2023
Job Description
REMUNERATION: R291 024 BASIC SALARY PER ANNUM
PURPOSE
To provide administrative support to the Executive Manager: HR & CS with day-to-day functions by receiving and handling information.
KEY RESPONSIBILITIES
Attend to incoming calls, daily, take messages on behalf of the Executive Manager HR & CS. Screen and re-direct the calls to the relevant personnel on a daily basis. Make outgoing calls, contact relevant officials, both internally and externally, leave messages or obtain information on a daily basis. Schedule appointments and monthly meetings and diarise these for the Executive Manager HR & CS, on a daily basis. Update the Executive Manager: HR & CS diary on a weekly basis to ensure that appointments are adhered to. Make local, national and international travel arrangements as and when required. Create PO Requisitions on receipt of quotations. Ensure that petty cash float is kept at maximum level. Receive reports from executives, Divisional Managers and consolidate. Filing of correspondence on a daily basis. Creating new files. Write minutes and action logs, as and when required. Distribute minutes and follow up on action logs. Procure goods and services via SAP, on-going. Co-ordinate and administer of goods and services provided, on-going. Prepare correspondence on a daily basis for internal memos, general notices, reports, presentations, external letters, minutes, works requests, request for change forms, internal staff. Organising the office and general administrative duties of running the office effectively, daily. Daily, track incoming and outgoing files through a register.
JOB REQUIREMENTS
Essential qualifications and experience:
| Grade 12 (NQF 4) with at least 6 months secretarial certificate or Diploma (NQF 5 / 6) 3 years’ administrative or secretarial experience with strong writing and communication skills ; computer literacy ; strong leadership and interpersonal skillsPlease forward your CV and qualifications to: Email: jw.execpa382@jwater.co.za quoting the relevant reference number and job title in the subject line of your correspondence. Closing Date :05 October 2023 Post expires at 4:00pm on October Thursday 5th, 2023 All the best with your applications Click here to apply All the best with your applications |
