Scheduler Assistant

BOC HAS EXCITING OPPORTUNITY FOR AN INDIVIDUAL TO JOIN OUR DYNAMIC TEAM, IF THIS IS YOU,WE WANT YOU!

Mission

BOC has an exciting opportunity for an individual to join our dynamic team based in Midrand Gautrain train depot. We are an equal opportunity employer, and all appointments will be aligned to the company’s employment equity and BBBEE strategy.

Profile

To support the Scheduling and Project Manager and all other Maintenance Scheduler to daily manage work permit application and Facilitate / Assessments of Person-In-Charge training.

Principal Accountabilities

To participate to ensure Gautrain availability to a standard that will ensure maximum operational efficiency and maintain standards of product quality and service.
To provide Schedule of all works including but not limited to Core / Non-core maintenance work.
To implement and apply the Work permit process.
Facilitate / Assessment of PIC – (Person-In -Charge) training.

Specific Responsibilities

Perform work as given by SMART objective and promoting team spirit
To realize the Work Permit (WP) management process.
Ensure a copy of safety file approval letter gets provided and loaded on to SharePoint before evaluating any work permits to contractors.
Review of Method statements and risk assessments
Review of Hot works permits and ensure competent fire watch person allocated to the works.
Track Possession and Planning – Compile and issue weekly Engineering works safety planning
Schedule Electrostar test runs during Engineering hours
Schedule planned maintenance works during operating hours as per safety notice issued.
Isolation Planning and Scheduling – Compile and issue weekly isolation numbers
Compile and update daily / weekly the Track Possession planning sheet
Compile and update daily / weekly the Emergency shaft schedule sheet
Manage and load Maintenance Trains safety certificates on SharePoint and work permit management system.
Update certified operators for each Maintenance Trains on the work permit management system.
Issue notice (when required) on the information scroll bar located on the work permit management system.
Support OCC / SCC during degraded mode to Authorise and surrender work permits
To participate with inputs on implementation / update of the work permit rules.
Facilitate and Assess work permit web page training (Internal and External)
Review and approve new users for external work permit web page.
To realize new revision of Person in Charge (PIC)Training
Facilitate and Assess Person in Charge (PIC) Training
Update PIC presentation and training material after each rule book update.
Update PIC/Applicants data list on a weekly basis and ensure that all relevant information is always updated. Scan and load all documents of each PIC`s on SharePoint and save under the POE folder.
Issue competent PIC`s with unique PIC number when found competent after training.
Initiate suggestions to improve the Work Permit management / controls and information system.
Develop Monthly work permit Reporting / Statistics
Have authority against subcontractors – blacklisting and issue penalties
Update blacklisting register and follow-up responsible manager on open items.
Bi-weekly review/update of the noncompliance work permits rules (Late/Not surrender and Abandoned work permits)
Assist in controlling subcontractors and submit input to maintenance supervisors to enforce penalty where applicable.
Issue OCC / SCC and station staff with a manual work permit sheet when there is scheduled IT down time.
Abide to general housekeeping rules
Perform ongoing Work Permit and Health and Safety inspections (day and night)
Handle all administrative tasks effectively but not limited to – Setting up meetings, Filing (inclusive of document control system updates), Minute taking, Issue and distribute minutes of meetings.
Process Timesheets timeously
Support to draft formal correspondences – compile and review letters.
Manage records in Division storage systems – SharePoint, PaperTrail etc.
Compile and manage applicable work processes and procedures for better scheduling management
Manage purchase requisition and orders in the Procurement Sage system including placing orders on instructions
Perform duties in line with agreed business focus areas
Undertake any other duties as assigned.