Assistant Manager: Contract Management

JOB ADVERTISEMENT (Randburg, Gauteng)

FASSET complies with the provision of the Protection of Personal Information Act. By submitting your application for a position at FASSET, you are consenting that the personal information submitted as part of your application may be used for the purposes of the
Recruitment and Selection and related processes.

Name of Position : Assistant Manager: Contract Management
Closing Date for Applications : 20 October 2023 @16:30
Commencement Date for Post : As soon as possible
Salary Range : R 718 317,91 p.a. (TCTC)
Reference : FAS/RECRUITMENT/ACM113

JOB IDENTIFICATION
Department: Projects
Reporting Line Programme Manager
Full-time/Part-time/Contract: Permanent

PURPOSE OF THE JOB
To develop Projects Department contracts, MOU, MOA SLA primary documents, SLA annexures, addendums in line with approved projects. Initiate the process to finalise service providers agreements and keep record thereof. Implement activities to establish, monitor, measure and maintain projects contracts in accordance with legislative requirements and best practices.

MAIN ACCOUNTABILITIES

• Craft, evaluate, negotiate and execute a wide variety of projects related different contracts; Create and maintain relationships with suppliers and serve as the singular points on contract matters concerning project specific contracts;
• Maintain records for correspondence and documentation for correspondence anddocumentation in relation to established contracts and those in progress;
• Communicate and present information to stakeholders about contracts related to projects;
• Monitor contracts and move forward with close-out, extension or renewal according to what’s
  best for FASSET projects;
• Solve any contract-related problems that may arise with other parties and internally with
  FASSET itself;
• Develop, implement, measure, monitor and improve contract management framework,
  strategy, models and standards related to projects;
• Manage supplier contract management objectives to ensure successful delivery;
• Manage and execute processes to establish an inventory of all projects related contracts;.
• Manage and execute processes to develop and maintain contracts related to projects effective.
  Understand and analyse supplier contract inputs (requirements and legislation);
• Manage and execute processes to advise on, monitor, measure and improve contract
  management service delivery;
• Manage relationships with FASSET internal and external stakeholders;
• Manage concluded contracts, interacting with project department to establish conformance
  with specifications, terms, and conditions;
• Interact with the Programme Manager about signing of contracts and service level agreement
  for all contracts entered by the Projects Department;
• Ensure all contracts are accurately recorded on the contract register and regularly update;
• Prepare repots on non-performing/poor performing service providers and recommend
  appropriate actions to be taken;
• Ensure effective utilisation of resources;
• Liaise with Auditors and manage audit process within the Projects department, while ensuring
  that all recommendations from Auditors are adequately addressed;
• Identify and mitigate risks.
• Ensure the standardisation of organisational policies and Standard Operations Procedures.

REQUIRED QUALIFICATION
Qualification ▪ Degree in Supply Chain Management; LLB or equivalent qualification;
▪ A Post Graduate Qualification (NQF Level 8-9 will be an added advantage)
Professional Membership ▪ Professional membership is advantageous.

REQUIRED EXPERIENCE/COMPETENCIES/KNOWLEDGE
Essential: ▪ Minimum of 5 years experience in contract management, of
which 3 years must be at a supervisory level;
▪ Experience in the public sector will be advantageous;
▪ Knowledge and understanding of the appropriate legislative
and regulatory frameworks. (King IV, PPPFA, BBBEE etc.)
▪ Knowledge and understanding of the PFMA and NT
regulations; POPIA, PAJA, SDLA, SDA, etc
▪ Knowledge of risk and legal compliance ;
▪ Knowledge of dealing with auditors and an understanding of
working with governance structures.
▪ Communication and Negotiation skills highly essential;

DATE OF COMMENCEMENT OF POSITION
FASSET requires applications for a Permanent Assistant Manager: Contract Management to join the existing team as soon as possible.

Salary Range: The salary range to be offered for this position is R 718 317,91 p.a. (TCTC)

Submit your full curriculum vitae (including at least 3 references), copies of your qualifications, matric
and copy of ID by no later than 20 October 2023 @16:30 to: ACM113@fasset.org.za
For any enquiries regarding the application process kindly contact Mr Karabo Dikgore, Human
Resources Department at 087 562 8217 Should you not hear from FASSET within 6 weeks of the
closing date, kindly consider your application unsuccessful. Correspondence is limited to
shortlisted candidates only.
By submitting your application for a position at FASSET, you are consenting that the personal
information submitted as part of your application may be used for the purposes of the
Recruitment and Selection and related processes.
FASSET applies the principles of employment equity as per National legislation and policy
guidelines and will consider designated groups in line with these requirements. Preference will
be given to previously disadvantaged groups including those with disabilities. Appointments
will be made in accordance with the approved Employment Equity Plan to promote its equitable
representation in terms of race, gender and disability.”