SUPPLY CHAIN MANAGEMENT OFFICER

SUPPLY CHAIN MANAGEMENT OFFICER
PERMANENT
PATTERSON GRADE: C2 LEVEL 6
REMUNERATION PACKAGE: R359,638.51 CTC
REF: AgriS07/10/2023

DESIGNATION Supply Chain Management Officer
Reporting to Assistant Manager: Supply Chain Management
Division Finance
Business Unit Finance
Office Location Head Office

JOB PURPOSE

• To ensure implementation of procurement provision of the
  PFMA, the Preferential Policy Framework Act and other
  relevant legislation for effective supply chain management
  at AgriSETA
• The Management of supplier relationship including price,
  negotiation, planning, production, inventory control and
  quality control
• Management of the Supply Chain Unit

ROLE CONTEXT

• Ensure that goods and services are procured timely for improved service delivery and smooth operation of the SETA.

FUNCTIONAL OUTPUTS / ACTIONS

• Source quotation from tax compliant service providers
  registered on CSD in a set turnaround time.
• Compile RFQ comparative schedules and recommendation
  for approval
• Generate purchase orders the distribute them to end users
  and suppliers.
• Ensure and confirm compliance with SCM prescripts.
• Verify if supplier is not listed on restricted suppliers list at
  National Treasury.
• Ensure that requisitions are approved according to the
  Delegation of Authority
  Page 2 of 3
• Update the RFQ register of all procurement below R1million
  (update the status on requisition) evaluate and prepare
  recommendation reports to ensure that compliance has been
  met daily.
• Verify payment on receipt of invoice

BID ADMINISTRATION

• Ensure the National Treasury Instruction note on enhancing
  compliance monitoring and improving transparency,
  accountability in the Supply Chain Management has been
  implemented in all procurement processes.
• Assist the end user in compiling fair and equitable terms of
  references or specifications that are in line with the SCM
  Policy and Procedures
• Compile tender documents.
• Finalising the scoring of each bidder
• Explaining all the scoring processes
• Provide administrative support on all Bid Committees.
• Prepare the memorandum for BEC and BAC
• Prepare all appointment letters for BSC, BEC and BAC
  (Terms of Reference) for each committee member prior to
  Bid Committee meetings
• Ensure members complete the Declaration of Interest
• Render secretariat service to bidding committees.

CONTRACT MANAGEMENT

• Prepare SLA’s and submit the contracts for vetting prior to
  commencement of the contract (attach proof of vetting)
• Ensure that contracts are signed and witnessed by all parties
  before commencement of services.

TRAVEL MANAGEMENT

• Assist all employees and external stakeholders regarding
  travelling logistics (Ensure that travelling is in line with
  National Travel Policy Framework)
• Book travel through Agencies and send vouchers to the end
  user prior to travel
• Resolve all after-hours queries
• Respond to internal and external queries
• Make all the necessary travel arrangements on receipt of
  approved travel requests
• Communicate any changes and updates with agencies,
  service providers and appropriate parties.

STOCK CONTROL

• Manage AgriSETA stores.
• Safeguard AgriSETA Inventory (Stationery, Cartridges) and
  groceries
• Ensure stock is replenished (low stock)
• Responsible for the stock control system for stationery,
  cleaning materials and consumables
• Quarterly stock counts and keep records.
• Monthly signed inventory register must be in place.

REPORTING

• Submit reports to the SCM: Manager within stipulated timelines.

AD HOC

Any other duties which may be assigned from time to time

INTERNAL AND EXTERNAL CONTRACTS

Internal divisions: All divisions within AgriSETA External: Clients of and visitors to AgriSETA. Various Service Providers.

MININUM QUALIFICATIONS AND EXPERIENCE

NQF 6 in Supply Chain Management / Logistics, or equivalent
3 years or more related experience in Supply Chain Management
environment

REQUIRED COMPETENCIES

Computer literacy
Communication skills
Knowledge of applicable policies and procedures (SCM)
Team-orientated
Dead-line driven

Employment Period: Permanent
An updated CV with a covering letter (excluding certificates) should be forwarded to:
officerscm@agriseta.co.za
Closing date: Friday, 03 November 2023 @ 16h30
Enquiries: Tshepiso@agriseta.co.za

Please note that this is a re-advertisement, applicants who previously applied to this
position are encouraged to apply, quoting the reference as per above.

Note: Please indicate your current and required salary. Communication will be restricted to the
shortlisted candidates only. Should you not hear from us in 4 weeks after closing date of this
advertisement, consider your application unsuccessful.

This advertisement has minimum requirements listed. Management reserves the right to use
additional relevant information as criteria for short-listing.
AgriSETA is an equal opportunity employer and preference will be afforded to candidates in terms
of Employment Equity Plan

All the best with your applications