Department: Private Office of the Executive Mayor (POEM)
Branch: Office of the Chief of Staff
Designation: Executive Secretary
Remuneration: R461 525,52 pa (all-inclusive cost to company)
Location: Metropolitan Centre, 158 Civic Boulevard, Braamfontein
Minimum Requirements:
- Grade 12/ NQF level 4 and a Diploma (NQF level 6) in Secretarial, Office Administration
or Public Relations is required; - 1- 3 years’ experience of administrative support and secretarial duties with senior level;
- Knowledge of the application of instructions and guidelines; Departmental procedures and
organizational relationships; Correct usage of English, spelling and punctuation; - Report writing, communication and time management skills;
- Experience in working with people;
- Computer Literacy in MS Office and Internet;
- High degree of interpersonal skills to interact with all levels of staff, the public and
Councilors; - Office administration procedures; and
- Basic protocol and etiquette.
Primary Function:
Provide professional secretarial duties to the Director: Operations and administrative support to the Office.
Key Performance Areas:
- Coordinate office activities for the Director’s Office;
- Manage correspondence within the Office;
- Administrative support functions, scheduling and planning the diary and events;
- Maintain the Director’s correspondence/information and record keeping system and
accesses records of discussions, instructions and correspondence; - Perform tasks/activities associated with the provision of administration and secretarial
support; - Perform tasks associated with the provision of reception/telephonist service and office
support.
Leading Competencies:
- Teamwork and Accountability.
Core Competencies:
- High level of confidentiality;
- Attention to detail;
- Professionalism;
- Sound judgement;
- Work independently and under pressure;
- Multi-skilled on a range of roles applicable to the position.
“All suitably qualified candidates are encouraged to apply and will be considered. The City of Johannesburg applies the principles of employment equity as per National
legislation and policy guidelines and will consider designated groups in line with these
requirements. Preference will be given to previously disadvantaged groups including
those with disabilities. Appointments will be made in accordance with the approved
Employment Equity Plan to promote its equitable representation in terms of race,
gender and disability
Please take note that only online applications will be considered. Please apply by
using the following link below:
https://share-eu1.hsforms.com/1laqeXGfpS82n3_Kmu7m8qQew554
APPLY ONLINE VIA: www.joburg.org.za
ENQUIRIES ONLY:
Contact Person: Wisani Mabunda
Tel No: 011 407 7644
CLOSING DATE: THURSDAY, 02 NOVEMBER 2023
Applicants are respectfully informed that, if no notification of appointment/response is
received within six (6) weeks of the closing date, they must accept that their application
was unsuccessful. By submitting your application for a position at the City of
Johannesburg, you are consenting that the personal information submitted as part of
your application may be used for the purposes of the Recruitment and Selection and
related process. In terms of the Talent Acquisition Policy of the City of Johannesburg,
you hereby consent to the following risk checks should your application be shortlisted:
- Credit Record,
- CV validation and
- Employment record verification,
- Criminal check, and
- Identity validation.
All the best with your applications