Mediclinic Group Services: Office Administrator Vacancy

 Looking for a dynamic and experienced Office Administrator to provide administrative and system support to the Group Chief Data Officer at Mediclinic Group Services. Must have a Grade 12 diploma and 3-5 years of secretarial or office administration experience. Apply today!

Office Administrator to the Group Chief Data Officer

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Mediclinic Group Services | Stellenbosch | South Africa 

Closing date: 07/08/2023  
Number of positions: 1 
Recruiter name: Janelle Solomons  
Reference number: 42368  
Workplace Type: Hybrid
Permanent

MAIN PURPOSE OF JOB

To provide office and system administrative, and secretarial support to the Group Chief Data Officer and responsible teams to support the teams in meeting its mandate across the wider Group.

KEY RESPONSIBILITY AREAS

Serve as a trusted and pro-active administrative resource to assigned stakeholders with meticulous attention to detail.

Functions as first port of call for incoming calls and communication on behalf of assigned stakeholders in a hybrid work model, and ensure professional communication standards are upheld.

Pro-actively manage calendars and work in close collaboration with other functions to ensure effective diary management.

Ensure all documentation, including creation of presentations, correspondence and minutes of meetings meet professional standards before distribution.

Pro-actively co-ordinate the administrative arrangements of meetings (online and in-person), including timely submission of reports, agendas, minutes, electronic resources and related event logistics.

Pro-actively manage the availability of office resources, including stationary, office materials, technical job cards etc.

Ensure effective utilisation of electronic resources, including email, filing, intranet and central information portal.

Provide a comprehensive travel arrangement and related activities service.

REQUIRED EDUCATION

ESSENTIAL EDUCATION: Grade 12 with a secretarial or office administration diploma or related qualification.

REQUIRED EXPERIENCE

ESSENTIAL MINIMUM EXPERIENCE: relevant secretarial or office administrator experience within a multi-national corporate or professional services environment.

DESIRED EXPERIENCE: 3-5 years’ secretarial or office administrator experience within a multi-national corporate or professional services environment.

REQUIRED JOB SKILLS AND KNOWLEDGE

• MS Office package (including MS Teams)
• Secretarial (Report formatting, diary management; telephone; general office administration)
• Travel coordination

All applicants will be considered, with the understanding that preference will be given in accordance with the Employment Equity Plan of Mediclinic Southern Africa, as well as internal applicants/employees that meet the minimum requirements.

APPLY NOW

Mediclinic Group Services: Office Administrator Vacancy