Facilities Administrator
Facilities Administrator
FACILITIES ADMINISTRATOR (DURBAN)
Reference Number
NG-DBN-35
Space Planning
- Plan and optimize office space to accommodate the needs of employees, departments, and teams.
- Maintain accurate records of office layouts, seating arrangements, and room allocations.
- Coordinate office relocations and renovations, ensuring minimal disruption to business operations.
Facilities Maintenance
- Liaise with Facilities Management team to ensure maintenance and repair of office facilities, including HVAC systems, lighting, plumbing, and electrical systems takes place as necessary.
- Coordinate regular inspections and preventive maintenance to ensure a safe and comfortable working environment.
Vendor and Contractor Management
- Manage relationships with external vendors, contractors, and service providers.
- Negotiate contracts, obtain quotes, and ensure cost-effective services for facility maintenance and improvements.
Facilities Administration
- Maintain inventory and ordering of office supplies and equipment.
- Coordinate equipment repairs or replacements as needed.
- Maintain records related to facility management, including maintenance logs, vendor contracts, and safety documentation.
Budget Management
- Assist in developing and managing the facilities budget, ensuring cost-effective operations.
- Monitor expenses related to maintenance, utilities, and services.
Environmental Sustainability
- Implement and manage sustainability initiatives to reduce the environmental impact of the facility.
- Monitor and report on energy consumption, waste management, and sustainable practices.
Communication and Reporting
- Act as a point of contact for employees regarding facility-related concerns.
- Prepare regular reports on facilities’ performance, costs, and improvements.
Requirements
Knowledge, skills and attributes
- Strong organizational, communication, and problem-solving skills.
- Proficiency in facilities management software and Microsoft Office Suite.
- Ability to work collaboratively with cross-functional teams.
Education and training
- Matric.
- Bachelor’s degree in facilities management, business administration, or a related field advantageous.
Experience
- >5 years proven experience in facilities management or a similar role within a corporate environment.
- Knowledge of relevant building codes, safety regulations, and environmental standards.
Ignite your career today!
Work Level
Skilled
Job Type
Permanent
Salary
Market Related
EE Position
No
Location
Durban
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