Office Co-Ordinator at AECI
Office Co-Ordinator
Details
Closing Date
2023/12/20
Reference Number
AEC231206-2
Pillar Head Office
Job Title Office Co-ordinator
Job Type Classification Permanent
Number of Positions 1
Location – Town / Site Woodmead
Location – Province Gauteng
Location – Country South Africa
Job Description
Assist and co-ordinate facilities administrative activities to ensure maximum performance and compliance with all policies and procedures.
Assist in administering financial records & systems.
Ensure efficient & effective administrative procedures are maintained, producing appropriate records, reports, financial & statistical information.
Manage and update facilities helpdesk, allocate tasks to relevant parties, track progress & provide feedback to requestor.
Manage and coordinate on-site soft service operational and administrative duties and assist to deliver efficient and effective Facilities Management services and to maintain a clean and safe working environment.
Assist in managing front-of-house duties & relieve the Receptionist when required.
Coordinate boardroom/meeting room reservations and obtain catering quotes when required and ensure meeting rooms and boardrooms are set up for meetings.
Co-ordinate all functions and events as required.
Ensure compliance of Health, Safety and Environmental Policies and procedures and report promptly of any workplace injuries to the facilities manager and/or head of facilities.
Collate monthly visitor stats for inclusion in report to SHE Department.
Update monthly motor vehicle registration list of employees.
Report any non-functional equipment to relevant parties.
Be able to liaise with people on all levels.
Perform ad hoc tasks as requested.
Qualifications & Experience
Matric.
Minimum of 3 – 5 years’ experience in an office administration, Switchboard Operator, or maintenance at a corporate environment.
Advantageous: Diploma in relevant field.
Advantageous: experience in SAP.
Advantageous: experience working in facilities management environment
Computer literacy.
Neat, professional and a pleasant disposition – fit into a corporate environment.