HYUNDAI

Details
Closing Date
2023/12/20
Reference Number
MOT231213-9

Job Title Bookings/Costing Clerk (Hyundai Weltevreden Park)
Branch/Department Hyundai
Job Type Classification Permanent

Location – Town / City Weltevreden Park
Location – Province/Area Gauteng
Location – Country South Africa

Job Description KEY DUTIES AND RESPONSIBILITIES
The Booking Clerk

To ensure that all jobs are closed timeously.
To ensure that all jobs are costed according to the flat rate manual.
Assist Service Advisors during peak times
Take service bookings when needed mostly between 07:30 and 10:00
Manage diary efficiently ensuring correct hours are booked daily (bucket system)
Correct planning to ensure that customer leave timeously during mornings
Act as coordinator between service advisors and foreman.
To insure booking sheet is up to date and neat.
To be friendly and help full to all customers and give the correct information to all customers.
To obtain authorization from service plan and fleet company’s in time and accurate
Keeping filling up to date • Send debtors invoices timeouslyReceptionist/Switchboard Operator
To ensure that incoming telephone calls are answered in a timely manner
To ensure customers comfort in the reception area
To manage the switchboard i.e. transferring calls, taking messages etc
To control any machinery / lighting, etc. so as to maintain reception displays but to limit unwarranted wastage
To assist in managing the cleaners and ensuring that the front desk and dealership is kept up to date at all times
To assist in managing junior staff who may work in the reception area from time to time
To ensure all weekly / monthly reports required by the Dealer Principal / Accountants are completed promptly
To assist with general administration duties
Please note that preference will be given to Equity candidates in line with the Companies transformation targets.
Specific Role Responsibilities
To ensure that all jobs are closed timeously. • To ensure that all jobs are costed according to the flat rate manual. • Assist Service Advisors during peak times • Take service bookings when needed mostly between 07:30 and 10:00 • Manage diary efficiently ensuring correct hours are booked daily (bucket system) • Correct planning to ensure that customer leave timeously during mornings • Act as coordinator between service advisors and foreman. • To insure booking sheet is up to date and neat. • To be friendly and help full to all customers and give the correct information to all customers. • To obtain authorization from service plan and fleet company’s in time and accurate • Keeping filling up to date • Send debtors invoices timeouslyReceptionist/Switchboard Operator • To ensure that incoming telephone calls are answered in a timely manner • To ensure customers comfort in the reception area • To manage the switchboard i.e. transferring calls, taking messages etc • To control any machinery / lighting, etc. so as to maintain reception displays but to limit unwarranted wastage • To assist in managing the cleaners and ensuring that the front desk and dealership is kept up to date at all times • To assist in managing junior staff who may work in the reception area from time to time • To ensure all weekly / monthly reports required by the Dealer Principal / Accountants are completed promptly • To assist with general administration duties * Please note that preference will be given to Equity candidates in line with the Companies transformation targets.