SACAA Executive Secretary (Midrand)
SACAA Executive Secretary (Midrand)
Executive Secretary (Midrand)
Reference Number
SA-250
Description
OVERALL PURPOSE OF THE JOB
To offer professional support at the Executive level in terms of all office management requirements.
PLANNING
- Participate in divisional planning of activities.
- Assist in the development of project specific action plans.
- Manage both manual and electronic diaries.
- Arrange and set up workshops/seminars/team building initiatives.
PROCUREMENT
- Undertake all logistical arrangements in support of meetings, workshops or other divisional activities.
- Draft minutes of meetings and feedback to relevant persons.
- Assist manager in the preparation of presentations. Procure requirements.
- Typing of minutes.
INFORMATION PROVISION
- Collect and consolidate data.
- Source information quotes.
- Assist manager in compiling information.
STAKEHOLDER PROVISION
- Implement high quality written and verbal communication with stakeholders.
- Customer liaison and support (locally and internationally).
- Arrange for gift selection and wrapping.
FINANCIAL ADMINISTRATION
- Obtain quotes.
- Prepare the relevant documentation.
- Obtain the invoices and forward to finance for payment in accordance with financial procedures policy.
OFFICE ADMINISTRATION
- Provide all administrative support.
- Coordinate all logistical arrangements for local and international travel, car hire and accommodation.
- Procure office requirements.
- Coordinate IT related issues.
Requirements
Minimum Qualification:
- Grade 12 plus Secretarial Diploma or equivalent NQF Level 6 qualification
Ideal Qualification:
- Bachelor of Business Administration
Experience:
- 3 years Executive Secretary or 5 years Administrator experience
Closing Date: 29 August 2024
All SACAA appointments are subject to S98 of the Civil Aviation Act, 13 of 2009 and all successful candidates will be subjected to security vetting. Employment Equity candidates will be prioritised in line with Employment Equity Plan. If you have not heard from the SACAA 90 days after the closing date, consider your application unsuccessful.
Work Level
Skilled
Job Type
Permanent
Salary
Market Related
EE Position
Yes
Location
Midrand
