Road Accident Fund – East London, Eastern Cape
Closing date 10 September 2024
Purpose
- The Administrator (Summons) is responsible for the provision of administrative, operational, and technical support services to the respective department.
Requirements
- National Diploma in Office Administration/Business Management/ related or respective discipline qualification.
- Relevant 2 years’ experience in an administrative or similar environment.
Skills & Competencies
- Computer literacy in MS Word, Excel, PowerPoint.
- Excellent planning and organisational skills.
- Good administrative skills.
- Ability to access required information.
- Writing skills.
- Basic understanding of SCM processes.
- Basic financial acumen.
- Planning, organisation and coordinating.
- Personal mastery.
- Emotional wisdom and decision making.
- Ethics and values.
- Client service orientation
Responsibilities
Summons management:
- Receive summonses.
- Conduct duplicate search for duplicate summonses already issued.
- Peruse particulars of claim to determine the reason for the summons.
- Instruct state attorney or ILD to enter appearance to defend.
- Arrange extension of the dies on Internal summonses for legal costs, prescription, payment of outstanding capital.
- Update, maintain records and filling system on summons.
Compliance administration:
- Administer applicable standards, processes, and procedures
- Maintain version control on documentation related to the departments business activities.
- Ensure compliance to the policies and process standards.
- Keep abreast of internal standards and business goals to ensure adherence to sound internal control.
Office coordination:
- Maintain strict confidentiality in all matters relating to the office.
- Make follow-ups on outstanding matters and escalate where required.
- Ensure all office requests are handled and responded to within set timelines.
- Ensure availability of stationery within the department.
- Compile and distribute relevant statistics and reports as per pre-defined standard as required.
- Coordinate operational office activities to ensure efficiency and compliance on the provision of the core function of the respective department.
Meeting support:
- Provide support in setting up meetings.
- Take minutes and distribute these in accordance to set governance standards.
- Maintain follow-up plan on meeting resolutions and matters outstanding.
- Ensure confirmation of meetings and management of team diaries.
- Schedule appointments with internal and external stakeholders as and when required.
Financial and procurement processes administration:
- Compile and follow up on requisitions with any procurement processes until finalised.
- Maintain the stock register for the department.
- Ensure timeous payment of invoices.
- Provide administrative support to all the departmental activities related to the SCM processes.
Document control:
- Ensure that the filing system is up-to-date and functional.
- Manage the retrieval of information at all times as requested in the office.
- Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.
- Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately.
- Update and maintain assets register and inventory for the department.
- Maintain records of all files, correspondences, and registers.
Additional Information
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Ref No
- 4758
Remuneration
- R326 151.00