DEPARTMENT OF AGRICULTURE, LAND REFORM AND RURAL DEVELOPMENT IS LOOKING FOR REGISTRY CLERK (X2)

March 27, 2023 By admin Off

DEPARTMENT OF AGRICULTURE, LAND REFORM AND RURAL DEVELOPMENT
CLOSING DATE : 11 April 2023 at 16:00

NOTE : The application must include only completed and signed new Z83 Form, obtainable
from any Public Service Department or on the Department of Public Service and
Administration (DPSA) website link: https://www.dpsa.gov.za/newsroom/psvc/ and
a detailed Curriculum Vitae. Certified copies of Identity Document, Grade 12
Certificate and the highest required qualifications as well as a driver’s licence where
necessary, will only be submitted by shortlisted candidates to Human Resources
on or before the day of the interview date.

Failure to do so will result in your application being disqualified. Foreign qualifications must be accompanied by an evaluation report issued by the South African Qualifications Authority (SAQA). It is
the applicant’s responsibility to have all foreign qualifications evaluated by SAQA
and to provide proof of such evaluation report (only when shortlisted). The
requirements for appointment at SMS level include the successful completion of
the Senior Management Pre-entry Programme as endorsed by the NSG. Prior to
appointment, a candidate would be required to complete the Nyukela Programme:

Pre-entry Certificate to Senior Management Services as endorsed by DPSA which
is an online course, endorsed by the National School of Government (NSG). The
course is available at the NSG under the name Certificate for entry into the SMS
and the full details can be sourced by the following link:
https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. No
appointment will take place without the successful completion of the pre-entry
certificate and submission of proof thereof.

All shortlisted candidates will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the Department. Following
the interview and technical exercise, the selection committee will recommend
candidates to attend a generic managerial competency assessment in compliance
with the Department of Public Service and Administration (DPSA) Directive on the
Implementation of Competency Based Assessments. The competency
assessment will be testing generic managerial competencies using the mandated
DPSA SMS competency assessment tools.

Applications: Please ensure that you submit your application before the closing date as no late applications will be considered. If you apply for more than 1 post, please submit separate applications
for each post that you apply for. Due to the large number of applications we
envisage to receive, applications will not be acknowledged. Should you not be
contacted within 3 months of the closing date of the advertisement, please consider
your application to be unsuccessful. Should, during any stage of the recruitment
process, a moratorium be placed on the filling of posts or the Department is affected
by any process such as, but not limited to, restructuring or reorganization of posts,
the Department reserves the right to cancel the recruitment process and readvertise the post at any time in the future.

Important: DALRRD is an equal opportunity and affirmative action employer. It is our intention to promote representivity in DALRRD through the filling of posts. The Department reserves the
right not to fill a position. Shortlisted candidates will be required to be available for
assessments and interviews at a date and time as determined by the Department.
All shortlisted candidates will be subjected to Personnel Suitability Checks. The
successful candidate will be subjected to undergo security vetting.

DALRRD will conduct reference checks which may include social media profiles of the shortlisted
candidates. Applicants must declare any pending criminal, disciplinary or any other
allegations or investigations against them. Should this be uncovered during / after
the interview took place, the application will not be considered and in the unlikely
event that the person has been appointed such appointment will be terminated.
The successful candidate will be appointed subject to positive results of the security
clearance process.

The successful candidate will be required to enter into an
employment contract and sign a performance agreement with the Department. All
applicants are required to declare any conflict or perceived conflict of interest, to
disclose memberships of Boards and directorships that they may be associated
with.

POST: REGISTRY CLERK REF NO: 3/2/1/2023/275

SALARY : R181 599 per annum (Level 05)
CENTRE : Directorate: District Office: Limpopo (Sekhukhune)

Knowledge of storage and retrieval procedures in terms of the working environment
and Understanding of the work in registry. Job related skills: Planning and
organising skills, Computer literacy skills, Language skills, Communication skills
(verbal and written), Interpersonal relations skills and Flexibility. Ability to work
within a team.

DUTIES : Provide registry counter services. Attend to clients. Handle telephonic and other
enquiries received. Receive and register hand delivered mail / files. Handle
incoming and outgoing correspondence. Receive, register, sort and dispatch mail.
Distribute notices on registry issues. Render an effective filing and record
management service. Opening and close files according to record classification
system. Filing / storage, tracing (electronically / manually) and retrieval of
documents and file. Complete index cards for all files. Operate office machines in
relation to the registry function. Open and maintain franking machine register.

Frank post, record money and update register on a daily basis. Undertake spot
checks on post to ensure no private post is included. Lock post in postbag for
messengers to deliver to Post Office. Open and maintain remittance register.
Record all valuable articles as prescribed in the remittance register. Hand delivers
and signs over remittances to finance. Send wrong remittances back to sender via
registered post and record reference number in register. Keep daily record of
number of letters franked. Process documents for archiving and / disposal.
Electronic scanning of files. Sort and package files for archive and distribution.
Compile list of documents to be archived and submit to the supervisor. Keep
records for archived documents.

ENQUIRIES : Mr M Shai Tel No: (015) 284 6303

APPLICATIONS : Application can be submitted by post, Private Bag X9312, Polokwane, 0700, or
hand delivered during office hours to: 61 Biccard Street, Polokwane, 0700.

NOTE : African, Coloured, Indian and White Males and African, Coloured, Indian and White
Females and Persons with disabilities are encouraged to apply.

REGISTRY CLERK REF NO: 3/2/1/2023/264
Directorate: District Office

SALARY : R181 599 per annum (Level 05)

CENTRE : KwaZulu Natal (Port Shepstone)

REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate. No experience
required. Job related knowledge: Knowledge of registry duties, practices as well as
the ability to capture data and operate a computer. Working knowledge and
understanding of the legislative framework governing the Public Service.
Knowledge of storage and retrieval procedures in terms of the working
environment. Understanding of the work in registry. Job related skills: Planning and
organisation skills, Computer literacy, Language skills and Communication skills
(verbal and written). Interpersonal relations. Flexibility and work within a team.

DUTIES : Provide registry counter services. Attend to clients. Handle telephonic and other
enquiries received. Receive and register hand delivered mail / files. Handle
incoming and outgoing correspondence. Receive, sort, register and dispatch all
mail. Distribute notices on registry issues. Render an effective filing and record
management service. Opening and close files according to record classification
system. Filing / storage, tracing (electronically / manually) and retrieval of
documents and files. Complete index cards for all files. Operate office machines in
relation to the registry function.

Open and maintain Franking machine register. Frank post, record money and update register on a daily basis. Undertake spot checks on post to ensure no private post is included. Lock post in postbag for
messengers to deliver to the Post Office. Open and maintain remittance register.
Record all valuable articles as prescribed in the remittance register. Hand delivers
and signs over remittances to finance. Send wrong remittances back to sender via
registered post and record reference number in register. Keep daily record of
number of letters franked. Process documents for archiving and / disposal.
Electronic scanning of files. Sort and package files for archives and distribution.
Compile list of documents to be archived and submit to the supervisor. Keep
records for archived documents.

ENQUIRIES : Ms NP Radebe Tel No: (039) 682 2295

APPLICATIONS : Applications can be submitted by post to: Private Bag X9132, Pietermaritzburg,
3200 or hand delivered during office hours to: 1st Floor, 270 Jabu Ndlovu Street,
Pietermaritzburg, 3200.

NOTE : African, Coloured, Indian and White Males and Indian Females and Persons with
disabilities are encouraged to apply.

DEPARTMENT OF AGRICULTURE, LAND REFORM AND RURAL DEVELOPMENT IS LOOKING FOR REGISTRY CLERK (X2)

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