The Council for Geoscience Vacancies

July 18, 2023 By admin Off

Cleaner x 5
Senior Finance Administrative Officer: Cashbook
Office Administrator: Facilities
Company Secretary
Technical Services – Internship Programme x4

Cleaner x 5

Head Office, Pretoria

Peromnes Grade : P17 (R 152 281,34 CTC Per Annum) R / Year

Job Title : Cleaner x 5
Position Status : Permanent
Reporting Line : Manager: Facilities Management
Overall Job Purpose : To undertake cleaning duties as directed by the Cleaning Supervisor, using the prescribed methods and frequencies in line with the requirements of the cleaning specifications.

KEY RESPONSIBILITIES:

Business Unit Administration and Office Support

Emptying waste bins or similar receptacles, transporting waste material to designated collection points
Clean all the offices; venues; general kitchens; corridors, elevators, public areas, and restrooms as per the daily/ weekly schedule
Prepare facilities for meetings and training
Cleaning walls, windows, and doors as well as emptying and cleaning waste bins
Using electrically powered scrubbing and polishing machines to burnish, scrub, polish, and spray clean floors (after receiving proper instruction and training)
Using electrically powered pick-up machines
Dust, damp wipe, wash or polish furniture, ledges, window sills, external surfaces of cupboards, shelves, and fitments
Replenish consumable items (soap, toilet rolls, paper towels) used at various points of cleaning service
Clean toilets, urinals, hand basins, sinks, baths, showers, and drinking fountains
Use of chemical agents as directed by the Supervisor Cleaning in the discharge of cleaning operations or maintenance procedures, after receiving proper instructions and training
Adhere to the cleaning checklist and ensure that it is completed and signed daily
Cleaning of machines and equipment after use
Report all faults or broken cleaning machines and equipment to the Supervisor Cleaning for repairs
Adhere to emergencies and relieve schedule when required and requested by the supervisor
Ensure that the issue forms are correctly filled in when collecting products and equipment
Ensure that the appropriate CGS personal protective equipment (PPE) is worn according to the task performed
Adhere to the Occupational Health & Safety Act and related regulations when utilizing tools equipment and machinery

KEY PERSONAL ATTRIBUTES AND REQUIRED SKILLS:

Ability to work in a team
Ability to communicate
Ability to operate cleaning machinery and equipment
Knowledge of cleaning materials, methods, and procedures
Cleaning and Housekeeping Skills
Basic literacy (ability to read and write)
Basic numeracy (ability to count)
Reliable and hardworking

QUALIFICATIONS AND EXPERIENCE:

ABET Certification/ Grade 10, and/or Certificate in Cleaning and Housekeeping.
At least 06 months working experience
Ability to read and write will be an added advantage.

The Council for Geoscience is committed to Employment Equity and diversity. In accordance with the Employment Equity prescripts, preference will be given but not limited to candidates from under-represented designated groups. Females and people from previously disadvantaged groups and sectors are encouraged to apply.

If you meet the above requirements and wish to apply, click the apply button below.
Correspondence will be limited to shortlisted candidates only. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please accept that your application was unsuccessful.

All appointments are subject to vetting processes. Appointments are subject to positive vetting results. The processing of your personal information by the Council for Geoscience will be done in accordance with the POPI Act 4 of 2013.

Applications submitted on CGS social media platforms will not be considered.

Closing Date: 28 July 2023

Senior Finance Administrative Officer: Cashbook

Pretoria, Head Office

Peromnes Grade : P11 (R 451 182, 31 CTC Per Annum) R / Year

Job Title : Senior Finance Administrative Officer: Cashbook
Reporting Line : Manager: Finance

Overall Job Purpose : To ensure the effective and efficient- process through financial Administration support for the timeous and correct payment Processing of EFT’s, cheques, bank payments, bank transfers, deposits, and foreign payments of all bank accounts and performing of reconciliation of CGS bank accounts.

KEY RESPONSIBILITIES

Operations Processes (Cashbook)

Capture all relevant documentation on the electronic transfers of the Nedbank inform system
Ensure that all CGS payments in timely and correct manner
Ensures that all documentation, EFT’s, Bank cards, bank payments, bank transfers, deposits, and foreign payments of all bank accounts is/are captured in time
Perform the issuing, recording, reconciliation, replenishment, and safeguarding of petty cash
Perform input of journal and the reconciliation of petty cash account (R10, 000)
Process S&T, Creditor’s, salary payments on Ned Inform System
Capture and Print Batches Salary Payments and posting of batches Bank 01
Capture all TA Payments (EFT account 02) and Print and post Batches
Capture all documentation, Print Batches as well as Postings (Month-End)
Capture and Reconciliation of Absa Main Account, Eft Account, Salary Account
Capture of direct payments ABSA and Ned bank – capture foreign payments
Follow up Vat Invoices and sending of Bank statement to Region Offices (Monthly)
Calculate monies due, receive monies, issue receipts, handle cash, document and verify monies received
Perform banking and reconcile monies received and banked
Perform bank reconciliations on a weekly and monthly basis
Ensure all transactions detailed on the bank statements are accurate and correct with monies deposited and withdrawn throughout the respective period
Perform duties related to checking posting batches and ensuring all Deposits and Bank deposit is captured on a daily basis
Confirm and verify that deposits are posted on a daily basis to ensure that the CGS system is updated regularly
Preparation and processing of Board members’ payment for Board meetings, Trustee, Finance & Audit meetings attendances
Ensure accurate, relevant, reliable and timeous provision of financial information

Records and Document Management

Proper upkeep and filing of cashbook batches, EFT batches, payment batches, EFT bank statements, Board member payments and letters on file.
Maintain accurate records for the issuing and replenishment of petty cash
Maintain a filing system of all correspondences and documentation relating to Cashbook and Payment processing on the accounting system

Quality Management

Ensure that controls supporting Cashbook and Payment processing adhered to at all times
Assist with the maintenance and update of Standard Operating Procedures as and when required
Report on discrepancies between documents to be filed and transactions processed on the accounting system
Maintain an audit trail tracking the Cashbook and Payment processing progress
Adherence to Good Accounting Practices within the area of responsibility

Stakeholder Relations/ Customer Service

Ensure that queries are resolved within finance unit and report to operations and other support functions
Assist the internal and external Auditors with queries of the Cashbook and Payment processing
Communicate with client departments to address inquiries and resolve any arising issues

People Management

Compile and submit own Personal Development Plan
Participates in relevant and application training courses, workshops etc as needed/directed
Contribute to the knowledge exchange or sharing activities.

BEHAVIOURAL ATTRIBUTES AND REQUIRED SKILLS

Customer orientation
Communication skills (Oral and Written)
Teamwork and collaboration
Problem-solving
Report writing skills
Sense of urgency
Work under pressure
Computer literate

QUALIFICATION, KNOWLEDGE AND EXPERIENCE

Grade 12; and
National Diploma (NQF 6) in Finance or Accounting
Five (5) years’ working experience in Finance or Accounting environment specifically performing cashbook tasks
Solid knowledge and understanding of cashbook and payment administration processes
Knowledge and technical skills or proven expertise in bank reconciliation
Proficient with Accpac or equivalent financial system
Fully computer literate with an advanced level of MS Office
Understanding of PFMA and Treasury Regulations and Guidelines
Solid knowledge and understanding of financial and administrative procedures
Ability to exercise discretion in dealing with confidential or sensitive matters
Confident and able to work on own initiative and with limited supervision
Strong organizational and planning skills with ability to prioritize

The Council for Geoscience is committed to Employment Equity and diversity. In accordance with the Employment Equity prescripts, preference will be given but not limited to candidates from under represented designated groups. Females and people from previously disadvantaged groups and sectors are encouraged to apply.

If you meet the above requirements and wish to apply, click the apply button below.

Correspondence will be limited to shortlisted candidates only. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please accept that your application was unsuccessful.

All appointments are subject to vetting processes. Appointments are subject to positive vetting results.

Closing Date: 28 July 2023

Office Administrator: Facilities

Upington Regional Office

Peromnes Grade : P11 (R 451 182,31 CTC Per Annum) R / Year

Job Title : Office Administrator: Facilities
Position Status : Permanent
Reporting Line : Manager: Facilities Management

Overall Job Purpose : To provide administrative support and assistance to Business Unit Manager and staff within the relevant Business Unit (BU) in order to enable the achievement of the deliverables for Business Unit.

KEY RESPONSIBILITIES:

Business Unit Administration and Office Support

Rendering of effective administration and office support services.
Act as first point of contact for internal and external clients and contacts via telephone (call handling) and electronic email
Coordinate map sales and stock control.
Maintain an effective filing system for ease of tracking and retrieval of documents
Coordinate approval processes and tasks for other departments and sections
Coordinate maintenance of the office infrastructure and condition
In consultation with the Manager, draft correspondence on behalf of the Region Business Unit
Prepare and type correspondence, minutes, reports, and other documents as required
Prepare PowerPoint Presentations as and when required
Coordinate parcels, for courier and mail services including preparing, booking and tracking of parcels

Reception

Manage the reception area
Manage telephone system including taking telephonic messages and circulate them
Directing visitors and handling packing vouchers for them
Maintain excellent standard at the reception area

Meeting Coordination

Set up meetings and manage all correspondence relating to diary management and scheduling of meetings accordingly
Proactively monitor and appropriately manage responses to all meeting invitations

Travel Administration

Act as a travel coordinator and liaise with the contracted travel agency
Make travel arrangements for staff and the manager, i.e. transport, accommodation and flights
Ensure adherence to travel policy guidelines in terms of class of travel and types of accommodation

Correspondence, records and documentation management

Maintain an effective filing system for ease of tracking and retrieval of documents
Develop a database of contacts and update regularly to ensure that the information is current
Handle all incoming and outgoing correspondence
Establish and maintain an efficient and effective correspondence and document management system

Procurement

Preparation and submission of requisitions for purchase orders and invoices
Sourcing of quotations via the Request for Quotation process
Raise purchase orders for required services and request authorisation from Manager prior to forwarding to Supply Chain Management
Keep track of orders issued and the receipt of purchased goods, invoicing and payments
Ensure compliance and adherence to CGS procurement processes

Finance Management (Learning and Development)

Obtain costing information for events to assist Business Unit manager in budgeting and forecasting
Receive cash/cheque payments from clients, issue invoices and cash receipts and fill in a deposit control register sheet after every cash/cheque payment
Process Subsistence and Travel claims for the Business Unit Manager
Application of standard procedure for all financial transactions to ensure compliance to policy and the Public Finance Management Act

People management

Compile and submit own Personal Development Plan
Participate in relevant and application training courses and workshops

KEY PERSONAL ATTRIBUTES AND REQUIRED SKILLS:

Ability to exercise discretion in dealing with confidential and sensitive matters
Confident and able to work on own initiative with limited supervision
Excellent verbal and written communication
Team work and collaboration
Problem solving and report writing skills
Good telephone etiquette
Team player
Attention to detail

QUALIFICATIONS AND EXPERIENCE:

Grade 12;
National diploma in administration, or equivalent.
3-5 years working experience in Office Administration and/Secretarial duties
Experience and understanding of general administration and office support
Must be computer literate in MS Office
Knowledge of supply chain management process

If you meet the above requirements and wish to apply, click the apply button below.
Correspondence will be limited to shortlisted candidates only. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please accept that your application was unsuccessful.

Applications submitted on CGS social media platforms will not be considered.

Closing Date: 28 July 2023

Company Secretary

Head Office, Pretoria

Peromnes Grade : P05 (R 1 531 760,68 CTC Per Annum) R / Year

Job Title : Company Secretary
Position Status: Permanent
Reporting Line : Executive – Office of the CEO and the Board
Overall Job Purpose: To Coordinate Board and committee meetings and ensure compliance with regulatory matters.

KEY RESPONSIBILITIES:

Direct the affairs of the Council for Geoscience (CGS) by ensuring implementation of the decision(s) of the Management Board
Act as an advisor to the Management Board
Making the Management Board aware of any law relevant to or affecting the CGS
Assist the Board and Executives in carrying out their respective responsibilities
Responsible for Induction of new Board members
Ensure corporate governance best practices are adopted by the CGS
Facilitate, attend and compile minutes of Board meetings
Maintain and keep proper records of all Board meetings
Follow up on actions from meetings
Facilitate reporting on all business operations of the CGS
Dealing with correspondence, collating information and writing report, ensuring decisions made are communicated to the CGS stakeholders
Negotiate and draft terms of current and new business contracts
Offer legal advice and legal opinion on legal matters that affect the CGS
Maintain and keep records of all contractual obligations by the CGS
Ensure that the CGS meets all its compliance obligations under relevant laws and requirements of regulatory authorities
Represent the CGS in dealings with other companies, banks and shareholders

KEY PERSONAL ATTRIBUTES AND REQUIRED SKILLS:

Dynamic and assertive
Attentive to detail
Passionate about transformation
Ethics and integrity
Strong Internal drive and initiative

QUALIFICATIONS AND EXPERIENCE:

BCom (Law), LLB, BJuiris or equivalent degree plus articles
Post Graduate Diploma qualification in corporate law
The incumbent must have a minimum of five (5) years’ experience in a similar position
Registration with the Chartered Governance Institute of Southern Africa (CGISA)
Excellent administrative skills
Ability to analyse and resolve problems
Exposure to Board and Board Committees
Experience in of corporate governance and compliance
Excellent communication and negotiation skills
Ability to relate with internal and external stakeholders
Discretion when dealing with confidential information
Knowledge of current legislation and regulations governing company operations

If you meet the above requirements and wish to apply, click the apply button below.

All appointments are subject to vetting processes. Appointments are subject to positive vetting results. The processing of your personal information by the Council for Geoscience will be done in accordance with the POPI Act 4 of 2013.

Applications submitted on CGS social media platforms will not be considered.

Closing Date: 28 July 2023

Technical Services – Internship Programme x4

Pretoria, Head Office and various Provinces in South Africa

Stipend: R 13 000, 00 Per Month R / Year

Job Title : Technical Services – Internship Programme X 4
Position Status : 24 Months Fixed Term Contract
Reporting Line : Manager: Technical Services

Overall Job Purpose : To review and evaluate prospecting data and information, to assess the mineral exploration expenditure of South Africa.

KEY RESPONSIBILITIES

Review prospecting reports, and extract relevant prospecting data and information.
Monitor mineral rights applications every 6 months.
Conducts geo-scientific investigations or research under guidance and supervision.
Participates in statutory and occasionally commercial projects and publishes research findings internally and/or externally.
Gives formal scientific or technical presentations of papers or reports, internally and externally with guidance at conferences or symposia.
Gives scientific advice to the public and private sectors within established guidelines.
Ensures that work is conducted within the required ISO standards.

BEHAVIOURAL ATTRIBUTES AND REQUIRED SKILLS

Customer orientation.
Communication skills (Oral and Written).
Teamwork and collaboration.
Problem-solving.
Report writing skills.
Sense of urgency.
Work under pressure.
Computer literate.

QUALIFICATION, KNOWLEDGE AND EXPERIENCE

Grade 12; and
Honours Degree in Geology, Economic Geology, Exploration Geology or related geoscience field.
A valid driver’s license (C1) will be an added advantage.

The Council for Geoscience is committed to Employment Equity and diversity. In accordance with the Employment Equity prescripts, preference will be given but not limited to candidates from under represented designated groups. Females and people from previously disadvantaged groups and sectors are encouraged to apply.

If you meet the above requirements and wish to apply, click the apply button below.

All appointments are subject to vetting processes. Appointments are subject to positive vetting results.

Closing Date: 28 July 2023

Click here to apply

All the best with your applications.

CategoryCareers