Executive Secretary

APPLICATION REQUIREMENTS

• Complete the online job application form and attach all relevant and updated
  documents (Certified Qualification/s/Certificates, ID, and CV).
• Applicants should take note that they can be required to provide proof of original
  documents during the selection process.
• You will be requested to provide a brief description of your work experience relating to
  the vacancy.
• Applicants with membership to professional bodies need to provide a membership
  number and expiry date.
• If you are an internal applicant, your employee number will be required.
• Applicants are advised to use Google Chrome when applying for CoJ positions.

DISCLAIMER

• The City of Johannesburg is currently recruiting and will not demand payment in any form
  for any job placement. All vacancies are advertised in newspapers and on the CoJ
  website.
• The City of Johannesburg applies the principles of employment equity as per the National
  legislation and policy guidelines and will consider designated groups in line with these
  requirements. We are an equal-opportunity employer.
• By submitting your application for a position at the City of Johannesburg, you are
  consenting that the personal information submitted as part of your application may be
  used for the purposes of the Recruitment and Selection and related process.
• However, registering your CV and/or receipt and acknowledgment of any kind shall not
  be an indication that your application will be successful and/or lead to employment.
• The City of Johannesburg shall not be liable for any damage, loss, or liability of
  whatsoever nature arising from your use of the job opportunity section of this website.
• The City of Johannesburg reserves the right not to make an appointment.

DEPARTMENT: Public Safety
BRANCH: Public Safety Finance
DESIGNATION: Executive Secretary: Finance
REMUNERATION: R25 422,17 pm (basic salary, excluding benefits)
LOCATION: 195 Main Road, Martindale, Johannesburg

Minimum Requirements:

• Grade 12 (NQF level 4);
• Diploma in Executive Secretarial/Secretarial Management/Office Management/Office
  Administration/Personal Assistant at (NQF level 6);
• Computer Literacy: MS Office Package;
• 1 – 3 years’ relevant experience

Primary Function:
To provide an effective and comprehensive executive secretarial service to the Director
and Deputy Director within Public Safety Finance. To provide professional and efficient
office management assistance to the Office of the Director.

Key Performance Areas:

• Execute specific instructions and applies laid-down procedures with respect to
  coordinating and maintaining daily schedules, meetings, appointments, travel
  arrangements and events.
• Scheduling and planning the diary and events for the Director and DD’s in order to ensure
  the critical appointments, events and functions are efficiently planned, prioritized and
  coordinated.
• Maintains the executive correspondence/information and recordkeeping system and
  access records of discussions, instructions and correspondence.
• Perform tasks associated with the provision of Receptionist/Telephonic services and
  procurement processes.
• Prepare memorandums as well as correspondence on matters referred to the Executive
  Secretary by the Director. Attend to administrative tasks delegated by the Deputy Director.
• Coordinating of procurement process.

Leading Competencies:

• Problem-solving and critical skills;
• Good communication (written and verbal);
• High ethical standards;
• Accuracy and attention to detail;
• Procurement and financial skills;
• Exceptional Computer literacy including MS Office Applications;
• Accountability;
• Report writing;
• High level of confidentiality and organisational skills;
• Time Management, working independently, under pressure and ability to prioritise.

Core Competencies:

• Knowledge of departmental objectives and goals;
• Collaborative/Teamwork, Values and Integrity, Attention to detail and quality focused;
• Customer and Service Delivery Management (Batho Pele) Ethics, Professionalism;
• Impact and Influence according to City’s protocols, legislation, and standards.

Please take note that only online applications will be considered. Please apply
by using the following link below:

https://share-eu1.hsforms.com/1NVbA7QZhQt2KVZm76kyGswew554

APPLY ONLINE VIA THIS LINK: www.joburg.org.za

ENQUIRIES ONLY:
Contact Person: Katlego Legwale
Tel No: 011 064 0999

CLOSING DATE: TUESDAY, 01 AUGUST 2023

Applicants are respectfully informed that, if no notification of
appointment/response is received within six (6) weeks of the closing date, they
must accept that their application was unsuccessful. By submitting your
application for a position at the City of Johannesburg, you are consenting that
the personal information submitted as part of your application may be used for
the purposes of the Recruitment and Selection and related process. In terms of
the Talent Acquisition Policy of the City of Johannesburg, you hereby consent
to the following risk checks should your application be shortlisted:

• Credit Record,
• CV validation and
• Employment record verification,
• Criminal check, and
• Identity validation.