ADMINISTRATIVE OFFICER

DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE
The Department of Public Works is an equal opportunity, affirmative action employer. The intention is to promote representatively in the Public Service through the filling of these posts and with persons whose appointment will promote representatively, will receive preference. An indication by candidates in this
regard will facilitate the processing of applications. If no suitable candidates from the unrepresented groups can be recruited, candidates from the represented groups will be considered. People with disabilities are encouraged to apply.

CLOSING DATE : 15 September 2023 at 16H00

NOTE

Kindly take note that with effect from 01 January 2021, DPSA approved the new Z83 Application Form (obtainable from any Public Service department); applicants are requested to use the new application form and the Z83 form must be signed when submitted as failure to do so will result in their application being disqualified. With regard to completion of new Z83 form, part A and B must be fully filled, Part C on method of correspondence and contact details must be fully filled, two questions relating to condition that prevent reappointment under part F must be fully answered. Page 1 must be initialled, failure to comply with the above, applicants will be disqualified. To streamline the recruitment process to be more responsive to the public, as well as to create more protective measures during the pandemic by avoiding overcrowding and curb the costs incurred by applicants such measures should include the following regarding certification: Advertisement and accompanying notes must clearly capture the requirements for the certification to reflect that applicants, Please not note that applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the Z83 and a detailed Curriculum Vitae. The communication from HR of the department regarding requirements of certified documents will be limited to shortlisted candidates. Therefore, only shortlisted candidates for a post will be required to submit certified documents on or before the day of the interview following communication from HR. The application for employment Form (Z83) provides under the sectional “additional information” that candidates who are selected for interviews will be requested to furnish additional certified information that may be requested to make final decision. It must be borne in
mind that when a document is certified as a true copy of an original, the certifier only confirms it being a true copy of the original presented. Therefore, the certification process does not provide validation of the authenticity of the original document. The validation occurs when the documents is verified for authenticity. Regulation 67 (9) requires the executive authority to ensure that he or she is fully satisfied of the claims being made and these read with Regulations (57) (c) which requires the finalisation of Personnel Suitability Checks in order to verify claims and check the candidate for purpose of being fit and proper for employment. Applications not complying with the above will be disqualified. Should you not have heard from us within the next months, please regard your application as unsuccessful. Note: It is the responsibility of all applicants to ensure that foreign and other qualifications are evaluated by SAQA. Recognition of prior learning will only be considered on submission of proof by candidates. Kindly note that the appointment will be subject to verification of qualifications and a security clearance. Faxed or late applications will NOT be accepted. Shortlisted candidates must be willing to undergo normal vetting and verification processes. Should you not have heard from us within the next 3 months, please regard your application as unsuccessful. ERRATUM: Kindly note that the following position was advertised in Public Service Vacancy Circular 28 dated 18 August 2023, (1) Senior Administration Officer: Transport Ref No: 2023/319 (2) Artisan Bricklayer: Workshop Ref no: 2023/323 (3) Supervisor: Cleaning Services Ref No: 2023/328 (X2 Posts), please be informed that the positions mentioned circular 28 are being withdraw. And Kindly note that the following position was advertised in Public Service
Vacancy Circular 30 dated 25 August 2023 (1) General Worker: Movable Assets Management Ref No: 2023/348, Centre: Cape Town it was advertised with incorrect number of posts which was (X1 post), the correct number will be General Worker: Movable Assets Management Ref No: 2023/348, Centre: Cape Town (X4 Posts), the closing date is extended to 15 September 2023.

POST 31/77 : ADMINISTRATIVE OFFICER: UTILISATION & CONTRACT
ADMINISTRATION REF NO 2023/368
SALARY : R294 321 per annum
CENTRE : Mthatha Regional Office

REQUIREMENTS

A three-year tertiary qualification (NQF level 6) in Real Estate, Built environment, Property Law and appropriate experience in property
management, Building and property Law will be an added advantage to assist the section for optimal utilization of state owned properties. Knowledge and understanding of the PFMA, Governmental Immovable Asset Management Act (GIAMA), and Property related acts, Property laws and local regulations. Candidate must have strictly drivers licence and be willing to travel. Support the repayment or recovery of outstanding debts and administrate the write off of bad debts. Sound interpersonal and communication skills, computer literate, multi-tasked skills, self-driven, result orientated, motivated, meet deadlines and acceptance of responsibility

DUTIES

Updating of the National fixed asset on the property management Information System (PMIS) of the Regional office to reflect all relevant property related information. Keep abreast of Property Management trends to ensure optimal performance and maximum value of fixed assets. Ensure the compliance t GIAMA. Communicate with relevant stake holders regarding the maintenance of the national fixed asset. Carry out regular inspections on state owned properties to ensure maximization of property utilization. Ensure state properties are secured by requesting security services to appoint a security company in trying to prevent illegal occupation and vandalism. Identify properties to be cleared of overgrown vegetation. Administrate property related contracts and agreements by undertaking tenants verification. Liaise with
tenants and clients to attend to complaints from both sides and also update PMIS. Ensure compliance to PFMA, Treasury regulations and other prescripts and policies of the department. Liaise with al spheres of government(s) in respect of property related matters. Carry out all property related matters, rental collection, administration, lease renewals and extension, maintenance etc. Administrate duties as requested by your supervisor.

ENQUIRIES : Ms. N Twatwa Tel: (047) 502 7000
APPLICATIONS : Mthatha Regional Office Applications: The Regional Manager, Department of Public Works, Private Bag X5007, Sutherland Street, Mthatha 5099 or Hand Deliver at 29 Sutherland Street, PRD II Building, 5th Floor, Mthatha. For attention: Ms N Mzalisi

All the best with your applications